Human Resources Assistant

This position will support the Human Resources Administration with administrative and fiscal duties for Combined Record's. The employee has general knowledge of the functions of Human Resources. This employee assists the section in coordinating the resources, people, equipment and supplies necessary to provide services. This position is assigned to Combined Records and is located at Yonkers Road in Raleigh, NC.
This position will be the first point of contact for the Human Resources area and will assist with the maintaining of all employee's personnel files, ensuring they are up to date and accurate. Maintains confidentiality of all information according to policy and procedure while preparing, maintaining, and organizing confidential reports, files and various other record keeping. Serve as back up to the Human Resources Manager for all Beacon (HR System) duties. Assists with all aspects of the hiring processes for employees, including interview packet preparations, planning for interviews or meetings, securing conference rooms, coordinating personnel and equipment for requested mandatory meetings and trainings for the Section. Responsible for the receiving and processing of travel authorizations and reimbursement requests.
Asset Management, record receipts of all ordered materials through e-procurement, NCFS system or p-card reconciliation. Tracks and files monthly mileage reports for Motor Fleet Management. Assists with the inventory control of equipment, tracking IDs and or serial numbers of all equipment for the section. Assists with yearly inventory, surplus paperwork, and logistics. Communicates with the service technicians to arrange for prompt and efficient maintenance and repair of all office equipment and state-owned facilities by using telephone, fax, or electronic mail. Prepares and maintains paperwork for cellular devices.
Utilizes strong verbal communication skills to interact effectively with all levels of the Department of Adult Correction's staff. Sections safety coordinator as well as site security administrator. Position description is not all-inclusive, and the supervisor may delegate and assign other duties to position as needed.
This is a full-time position (40 hours a week) with State Benefits .
Work schedule: Monday - Friday 8:00 am to 5:00 pm
Note to Current State Employees
State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability and internal equity. Based upon these factors, a pay increase MAY result.
About the Department of Adult Correction (DAC)
The North Carolina Department of Adult Correction is responsible for the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons, Correction Enterprises, the Division of Community Corrections, and the Division of Rehabilitation & Reentry.
The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application. Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities. (Note: These links were created for applicants of Dept. of Adult Correction jobs and may not reflect the policies or procedures of other State agencies.)
To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Considerable knowledge of applying Human Resources and Administrative policies associated with personnel and confidential information.
• Demonstrated experience using the Integrated Human Resources Payroll System (IHRPS) to research, compile, assimilate, and organize both printed and electronic information.
• Demonstrated experience utilizing various office equipment, Microsoft Office, and other relevant technology systems.
• Ability to effectively communicate both orally and in written form with diverse audiences to present ideas and explain processes clearly.
• Considerable knowledge of ordering and asset management processes

• Managers Preferences:
• Microsoft Office (Word and Excel)
• Adobe Pro
• At least 1 year of experience in e-procurement, NCAS (new system NCFS knowledge), direct bills, and supply management.
• Managers Preference given to 2 years or more experience with personnel actions

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
See https://oshr.nc.gov/experience-guide for details.
High school diploma or General Educational Development (GED) diploma and four years of related administrative experience or equivalent combination of education and experience.
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions (Download PDF reader).
• Per NC General Statute 143B-972.1 (Download PDF reader), applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service ("RAP Back"). This is in addition to submitting fingerprints during the application process.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.
For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Lisa W. Byrd at 919-948-7507 or lisa.byrd@dac.nc.govEmployment Type: Permanent Full-Time