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Form of workMatrix designs, manufactures, and sells innovative technological products that help keep people safe. Originally focused on the underground coal mining industry, Matrix has expanded into new industrial markets in the United States and globally.
We are currently seeking a skilled Human Resources Assistant. This position works in a team environment at our home office in Newburgh, IN. This is not a remote position. This position reports to the Human Resources Coordinator.
This position will be responsible for assisting with the daily functions of the Human Resources department and will involve a wide range of support activities inside the department. These duties will include maintaining our employee database, posting job ads, and the administrative tasks associated with these activities. This position will also assist with the onboarding and offboarding of employees as well as employee engagement and enforcing company policies and practices. Ultimately, you'll ensure our HR department is organized and operates smoothly to attract, hire, and retain our employees.
We are looking for a committed and approachable individual who is passionate about HR and is highly efficient. We want to be impressed with your character and your skillset.
Duties and Responsibilities
- Assist with day-to-day operations of the HR functions and duties.
- Provide clerical and administrative support to the Human Resources team.
- Update and maintain the personnel files including new hire paperwork, personnel change status, etc.
- Process documentation relating to personnel activities (staffing, recruitment, training, performance evaluations, etc.)
- Coordinate communication with candidates and schedule interviews, drug screenings and background checks.
- Ability to prioritize tasks efficiently.
- Conduct initial orientation for newly hired employees.
Qualifications & Competencies
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to act with integrity, professionalism, and confidentiality.
- Basic knowledge of employment-related laws and regulations.
- Proficient with Microsoft Office Suite.
- Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems as well as ATS software.
Education and Experience
- High school diploma, GED or equivalent is required, with a degree in Human Resources or related field being preferred.
- Previous experience in human resource roles is preferred.
Benefits
- First day coverage of all benefits – no waiting period
- No premium medical, dental and vision insurance
- Basic Life (2x annual base salary at no cost)
- Optional Life and Accidental Death and Dismemberment (AD&D) Insurance
- Short-Term and Long-Term Disability Insurance (no cost)
- 401(k) Plan with up to an 8% company match
- FSA for Health Care and Dependent Care
- 10 Paid annual holidays plus vacation time
- Educational Reimbursement Program
- Scholarship Program
Working Conditions
This position will be mostly in a climate-controlled office setting but will from time to time will have the need to be in the warehouse and manufacturing areas. There may also be some travel to conferences, recruiting venues, and career fairs.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
- Must be able to access and navigate each department at the organization's facilities.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
