Human Resources Assistant

Arlington/Roe, a family-owned property/casualty wholesaler and managing general agency since 1964, has an outstanding opportunity for a Human Resources Assistant at our corporate headquarters in Indianapolis, Indiana.

Arlington/Roe has over 200employees located predominately throughout the Midwest. We are a sales and customer service insurance organization that operates with the utmost integrity. A national leader in the wholesale/managing general agency arena, our company is respected and valued by the insurance agents we serve and insurance carriers we represent.

Summary Job Statement:

This position provides clerical support to the Human Resources team by performing administrative tasks to develop and maintain effective and efficient operations of the organization’s HR department. This is a hybrid position based at our corporate headquarters in Indianapolis, Indiana. This position is full time 30-32 hours per week, but hours may increase based on business demands.

Education:

High School diploma required.

Qualifications:

• 1-2 years of HR administration experience preferred
• Proficient in Microsoft Office products to include but not limited to: Word, Excel, PowerPoint, Outlook
• Consistent demonstration of solid professional judgement
• Must be organized with excellent time management skills and demonstrate exceptional attention to detail
• Must be capable and willing to maintain high levels of confidentiality at all times
• Excellent oral/written communication and presentation skills to communicate effectively with all levels of the organization
• Ability to use forward-thinking approaches in solving problems

Essential Functions:

• Prepare new hire orientation packets
• Coordinate new hire training schedules
• Prepare exit packets, and process exit checklist tasks
• Schedule monthly staff meetings
• Prepare staff meeting notes, as well as tracking employee milestone anniversaries and ordering gifts
• Serve as a proctor for insurance exams
• Responsible for insurance licensing tracking within HRIS
• Maintain all electronic employee files, including uploading documents, and reporting within HRIS
• Responsible for reviewing, approving or declining pending changes within HRIS
• Responsible for reporting and analytics within HRIS and other portals, including monthly reporting for wellness and bi-weekly deductions report
• Assist with KYN reporting
• HealthJoy activation tracking
• Responsible for sending UMR reports to HealthJoy
• BatchGeo monthly reporting
• Building management liaison, responsible for ordering and maintaining building key fobs, garage card maintenance and forwarding building management email communications, as necessary
• Communicate holiday and office closures via email to all employees
• Assist with general HR related inquires, including benefit ID card requests, time off requests etc.
• Complete employment verifications
• Maintain time off management system, PurelyHR
• Assist with employee engagement initiatives
• Maintain Human Resources Hub
• Post news articles on HR Hub
• Assist with year-end process, address changes, review tax set up, updating documents including updating holiday schedule, payroll schedule, HSA forms etc.
• Ensure all HR related documents are up to date with current information
• Review and purge terminated employee files, as necessary
• Ensure that all offices have an adequate PPE supplies and place orders, as necessary
• Troubleshoot inquires related to HR portals and Hubs
• Assist with HR department strategic goals and initiatives
• Member of the Philanthropy Committee, responsible for campaign initiatives and communications
• Assist with corporate events, such as social outings, employee appreciation, annual day of service etc.
• Serve as the point of contact for our annual corporate United Way campaign
• Assist with wellness program initiatives
• Performs other duties as assigned
• The above statements are intended to describe the general nature and level of work being performed by the individual assigned to this position. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the position.

Arlington/Roe is an Equal Opportunity Employer.

Arlington/Roe participates in E-Verify.