Human Resources Assistant

Position Summary:

The Human Resources Assistant supports and facilitates all efforts involved with the hiring process to ensure a seamless transition into the organization from applicant stage to new employee. This role works with Human Resources teams to maximize the effectiveness of the hiring and onboarding process to ensure a positive candidate/new hire experience. In addition to validating and processing new hire information, the Specialist will maintain job boards, develop relationships, and conduct activities such as job fairs and other recruitment initiatives to drive awareness of job openings within the community.

The HR Assistant exercises discretion, judgment, and initiative regarding matters of importance and follow ups and resolves administrative problems as they arise. This position requires keen attention to detail in order to monitor data for accuracy, resolve records systems problems and process confidential data. The ideal candidate must have a competitive spirit and a winning attitude, a team orientation, effective communication and people skills.

Duties and Responsibilities:

• Facilitates the day-to-day administrative activities associated with the Recruitment and Onboarding of new team members and supports the Human Resources department to ensure a smooth entry to the organization.
• Answers the main Human Resources line and offers general assistance and guidance before escalating calls to the appropriate person.
• Provide administrative support to the recruitment team including assisting with maintaining recruitment and onboarding files, trackers, templates, and guides.
• Greets external and internal customers in person or by telephone and conducts new team member processing appointments for all new hires.
• Monitors activities like background checks, license verifications and I9 documentation for quality control and timely processing.
• Reviews all documentation related to the hiring process for accuracy before final hire steps occur and the employee file is created.
• Prepares and/or updates employment records related to hiring, transferring or promoting.
• Provides support to applicants on related ADP systems and inquiries. Escalates calls as needed.
• Makes recommendations for process improvements and participates in the implementation of new systems and processes.
• Perform other HR duties as assigned.

Qualifications:

• High school education required; Associate degree preferred
• Two years business office or related experience, HR preferred
• Basic knowledge of ADP software and functionality
• Ability to use Excel spreadsheet, and other Microsoft products and/or presentation software
• Effective oral and written communication skills with the ability to communicate and interact well with people of all ages and diverse backgrounds.
• Basic knowledge of state and federal laws and regulations related to employment, i.e., I-9, EEO