Human Resources Administrator

Job Summary

Reporting to the HR & Safety Manager, the HR Coordinator supports the organization through the administration of the day-to-day operations of the Human Resources Department. The HR Administrator has responsibilities in the following functional areas: recruiting, employment and onboarding, employee relations, benefits, compensation, training, and safety. The successful candidate is an organized, detail-oriented, and deadline-driven employee who can provide a high level of service to the employees and works collaboratively with other departments.

Essential Duties

• Responsible for communicating with local leadership on staffing requirements, placing online job ads, reviewing candidates against qualifications, and coordinating interview schedules.
• Monitor applicant flow daily in the applicant tracking system and/or work with recruiter assigned to the position(s).
• Manage contingent offer of employment process including Employee Change of Status forms, offer letter, pre-placement drug screen, background check, license/certification verification, references, and driver qualifications as required.
• Manage on-boarding process including new hire forms (I-9, W-4, direct deposit, Handbook review & acknowledgment, IT Support notification), and new hire safety orientation.
• Own employee injury process including injury reporting forms, doctor visits, post-accident drug screen, OSHA log, worker compensation insurance notification, restricted duty and return to duty.
• Assist employees with benefits administration including new hire enrollment, qualified events, short term disability, FMLA, employee questions on coverage, replacement cards, and annual open enrollment.
• Maintain physical employee files and data integrity of the HRIS/ADP.
• Coordinate with supervisors, managers, and accounting department on pay-related issues.
• Create and maintain reports and Key Productivity Indicators (KPIs).
• Support the HR team in the execution of North American and Global Human Resources and Safety strategies.
• Responsible for day-to-day compliance with Sarbanes Oxley (SOX) and other compliance programs.
• Assist with the administration of the Company 401k plan and maintenance of the portal.
• Complete HR safety related data entry and filing of confidential and sensitive employee records including training and safety documentation.
• Assist with coordination of employee events and recognition programs.
• Support ongoing administration of Rabern Rentals including answering incoming telephone calls and assisting customers and other visitors.
• Other duties as assigned.

Physical Requirements

While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to type touch, carry, or feel; reach with hands and arms including overhead; talk and hear. The employee is occasionally required to stand, walk, operate a motorized vehicle, and lift up to 25 pounds. The employee must frequently lift and/or move up to 10 pounds. Specific abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

Work Environment

The work environment is primarily office and noise is moderate. The Human Resources Administrator will occasionally be subject to outside climate conditions including temperatures below freezing and above 100 degrees, and subject to vehicle and equipment noise from moderate to loud.

Job Type: Full-time

Pay: From $48,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Overtime
• Weekends as needed

Work Location: In person