Human Resources Administrative Assistant

Human Resources Department Administrative Assistant position available beginning April 2024.

7.5 hours per day - 12-month position

Full benefits package offered on first day in position

**********************************************************************************************

POSITION TITLE: ADMINSTRATIVE ASSISTANT – HUMAN RESOURCES

(CLASS II)

REPORTS TO: DIRECTOR OF HUMAN RESOURCES

WORK YEAR:12 MONTH (July 1 to June 30)

JOB SUMMARY/ACCOUNTABILITY: To perform Administrative Assistant functions as assigned by the Director of Human Resources. To assist the office of Human Resources with those tasks necessary to assure the maximum positive impact upon the education of the students within the Souderton Area School District. Must be able to maintain a positive, congenial and service-oriented atmosphere within an environment with frequent interruptions.

QUALIFICATIONS: High School diploma or GED; knowledge of typing and office procedures; knowledge of and experience with computers/word processing/databases; proven organizational skills; demonstrable communication skills.

PERFORMANCE RESPONSIBILITIES:

• Coordinate all district-wide substitute requests and assignments; maintain records of substitute teacher usage; process all substitute payroll requests.

• Maintain records of all employee absences; track and report employee leave banks

• Manage the District’s Employee Timesheets system, coordinating time and wage information with the payroll department

• Photograph and create identification cards for new employees

• Manage and maintain District supplemental contracts

• Manage and maintain employee and volunteer clearances

• Maintain records required for compliance with Medicaid recipient sanction screening regulations

• Staff the reception desk and fingerprinting station in the absence of the Receptionist

• Process and track professional staff tuition reimbursement

• Coordinate and process all unemployment compensation claims

• Assist in Human Resources benefits administration as needed

• Support District employees with Human Resources needs as needed

• Assist and back-up Administrative Assistant to the Director as needed

• Perform other related duties as assigned by the Director of Human Resources

The position holder must be able to perform the essential job functions with or without reasonable accommodations. It is the responsibility of the employee to inform the Director of Human Resources of any and all reasonable accommodations that will be required.

ADA Requirements:

Sedentary

• Light work

Medium work

Heavy work

Very heavy

Sedentary: involves sitting most of the time. The incumbent should be able to exert up to 10 lbs of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects.

Light work: If the use of arm and/or leg control requires exertion of forces greater than that for sedentary work and the individual sits most of the time, the job is rated for light work. The incumbent should be able to exert up to 20 lbs of force occasionally, and/or up to 10 lbs of force frequently, and/or a negligible amount of force constantly to move objects.

Medium work: The incumbent should be able to exert up to 50 lbs of force occasionally, and/or up to 20 lbs of force frequently, and/or up to 10 lbs of force constantly to move objects.

Heavy work: The incumbent should be able to exert up to 100 lbs of force occasionally, and/or up to 50 lbs of force frequently, and/or up to 20 lbs of force constantly to move objects.

Very heavy work: The incumbent should be able to exert in excess of 100 lbs of force occasionally, and in excess of 50 lbs of force frequently, and in excess of 20 lbs of force constantly to move objects

THE SOUDERTON AREA SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER.