Human Resources Administrative Assistant

For Water Street Mission to fulfill our mission and purpose, it is critical for all staff to participate in the development and maintenance of a healthy Christian Community. By living out our faith with one another and creating a space where our guests are invited to experience that community with us, we participate in lives being restored. Even as some positions have minimal direct contact with guests, each staff member has an essential role in forming and maintaining Christian community. The love of Christ, evidenced in our Water Street community, is the real impetus for change with our guests.

Job Summary: The HR Administrative Assistant will support HR/Training and Development administratively. This role will also assist in facilitating WSM's recruitment and onboarding process and support employees through various HR-related processes. The position also has an active role in ensuring all HR functions comply with local, state, and federal regulations.

FLSA: Full-time, Non-exempt

All Water Street Mission staff must be:

• Willing to sign the Water Street Ministries' Statement of Faith

• A current and active member and/or regular attendee of a local church.

• Able to fully support the Water Street Mission's core values and ministry philosophy.

Essential Functions:

Culture and Values

• Share the Good News of Jesus Christ in words and actions with people we serve, communicating hope and dignity.

• Walk alongside fellow WSM staff in Christian community as we journey toward maturity.

• Encourage restoration in the lives of coworkers and guests, recognizing we are each restored by God to become restorers.

• Work in full coordination with other WSM staff at all times to identify, report and respond appropriately to any potential threats to the safety and wellbeing of guests.

Role Specific Responsibilities

Administrative

• Assists with new-employee background checks, follow-ups, and reimbursements.

• Assists with documentation and ensures communication for terminations, exit interviews, grievances, and investigations.

• Reviewing and managing HR department invoices.

• Maintains accurate and up-to-date human resource files, records, and documentation.

• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

• Maintains the integrity and confidentiality of human resource files and records.

• Provides administrative support to the HR department.

• Performs and conducts periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

• Communicates deadlines to supervisors including review dates. Provide timely follow-up to ensure compliance.

• May assist with payroll functions including providing HR updates prior to payroll processing and answering employee payroll questions.

• Supports the coordination and communication with benefit brokers and representatives.

• Works alongside the Director of Human Resources to support the coordination for special events such as:

Benefits enrollment

Employee recognition events

Recruitment and Retention

• Assists with applicant tracking system, specifically Breezy HR; facilitation of candidate status in the pipeline and ensures ongoing communication throughout the hiring process.

• Informing applicants about position details and benefits.

• Support and coordinate new employee onboarding/orientation.

• Support and coordinate external and internal talent pipelines.

Employee Development

• Assist with LMS Implementation and Development.

• LMS coordination and tracking of employee data.

Education and Experience:

• Associate degree in related field or similar and/or equivalent experience.

• Demonstrated administrative experience with exposure to HR.

• Experience with Microsoft Suite (Word, Excel, Spreadsheet, PowerPoint, Outlook)

• Experience with managing or reshaping processes.

• Proficient with or the ability to quickly learn Applicant tracking systems (ATS) and/or similar HR software.

• Strong interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

Physical Demands:

Occasionally = 1%-33%; Frequently = 34%-66%; Continuously = 67%-100%

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this position.

• Stand, walk, or sit- Continuously

• Use of fine motor skills- Continuously

• Bend, squat, kneel, and reach- Occasionally

• Lift and/or move up to 50 pounds- Occasionally

Christian Life:

Water Street Mission is a privately funded 501(c) 3 non-profit, evangelical Christian ministry. Our designated purpose is religious, and we are a Christ-centered ministry that is dedicated to sharing the Gospel and helping the homeless and impoverished. We consider every position to be essential in the fulfillment of our ministry and purpose statement. As such, each employee must have a relationship with Jesus Christ as their personal Savior and Lord. All employees must:

• Be able and willing to share the Gospel and participate in the ministry activities of Water Street Mission.

• Subscribe to the Water Street Mission Statement of Faith and Qualifications of Employment upon hire and continuously while employed.

• Adhere to the Water Street Mission Employee Handbook.