Hsse Document Controller/Administrator

Job Description
The HSSE Document Controller and Administrator coordinates and controls the management of records related to general Quality, Health, Safety, Security, Environmental, and both internal and external compliance.
We are seeking a diligent and detail-oriented individual to join our team as a Document Controller and Administrator. This role will be responsible for overseeing administrative tasks and managing the organization's documents, ensuring accuracy, accessibility, and compliance with company policies and regulatory requirements.
Job Responsibilities

• Lead by example and place Quality, Health & Safety, Security, and the protection of the Environment as core values while never intentionally placing employees, our processes, customers, or the communities in which we live and work at risk.
• Provide general administrative support such as managing calendars, scheduling meetings, and handling correspondence.
• Assist in organizing company events, workshops, and conferences.
• Maintain office supplies inventory and place orders as necessary.
• Coordinate travel arrangements for team members when required. n Assist in the preparation of reports, presentations, and other documentation as needed.
• Compile or produce QHSSE reports, documents, and others
• Ensure accordance with company standards, industry standards, QHSSE policy and local regulations.
• Collaborates to set-up and maintain the standards and procedures for the team; Communicates management system updates with key stakeholders.
• Partner with key stakeholders to develop and implement document control procedures to ensure efficient handling, storage, and retrieval of documents.
• Manage the lifecycle of documents, including creation, review, approval, distribution, and archiving.
• Maintain an organized electronic and physical filing system for easy retrieval of documents.

Job Requirements

• Legally authorized to work in the United States, without restrictions.
• A high school diploma is required. Further education in business administration, management, or related field desired; combination of education and experience acceptable.
• 2 years of experience in administration, project coordination, and document control.
• Proven experience in administrative roles, executive assistant, preferably in a document control capacity.
• Knowledge of regulatory requirements related to document control is a plus.
• Possess strong working knowledge of computers and fluent in a variety of software applications (including but not limited to MS Office, Vizio, Power BI)
• Must have excellent and effective oral and written communication, interpersonal, and organizational skills with excellent attention to detail.
• Must have the ability to prioritize tasks and manage time effectively in a fast-paced environment.

What's in it for you?
At Fugro, our people are our number one priority and central to our purpose to create a safe and livable world. Our values set the foundation for our unique culture: we are determined to deliver, we prepare for tomorrow, we do what's right, and we build trust. Our talent philosophy is seeded by our values and fueled by a passion for learning, developing leadership behaviors, transparency, and accountability.
Fugro offers opportunities to sharpen skills and provide career growth through on-the-job learning experiences, LinkedIn Learning access, business and technical training, and leadership development programs.
We value the mental, physical, and financial health of our employees and their families and offer a variety of flexible work models. Fugro USA's comprehensive benefits package also ensures you have choices that fit your needs at any life stage.
How to apply?
If you are interested in this role we look forward to discussing this opportunity with you. Please click on our 'apply' button and upload your resume and cover letter.
Disclaimer for recruitment agencies:
Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated
Fugro USA posting Disclaimer
Fugro is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors.
Individuals with disabilities needing assistance in the recruitment process are encouraged to contact Human Resources directly at 713-369-5600, option 5 or recruiting.usa@fugro.com.
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