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Job Overview
Under the general supervision of the Senior Associate, Controls & Analytics Records, a Controls & Analytics Records Coordinator plays a crucial role in managing and organizing an organization's documents and records. The primary responsibility of this position is to ensure that all documents are accurately recorded, stored, and easily retrievable. Additionally, the Controls & Analytics Records Coordinator provides front desk security and reception duties for the Design, Code & Construction Building, supports customers by using an online database to research strategic information for open records requests, and is cross trained in other duties including, but not limited to, back-up payroll liaison and requisitions.
What you will be doing:
- Maintain, develop, and analyze an organized electronic document filing system/database.
- Scans hardcopy documents to digital images using designated software and scanning equipment; performs quality control checks on images, correcting any deficiencies.
- Uploads and names images using the established naming scheme and maintains files in the digital filing systems.
- Determines responsibility and electronic routing of documents to proper locations for additional processing using designated software.
- Conducts research for special projects, assisting internal and external requestors of information while still protecting the privacy of information.
- Assist internal and external stakeholders in the review and processing of contract closeout efforts for Capital Projects.
- Conduct regular audits to ensure document accuracy and compliance with organizational standards.
- Acts as the receptionist to provide security for the Design, Code, and Construction Department by signing in and assisting visitors as they enter the building; assists in administrative detail of the work unit, including policy and procedure preparation, conference room scheduling, inventory, and control of supplies.
- Provide support and guidance to the Document Control Team to ensure industry best practices in Document Management are being implemented within the airport.
What you need:
- Completion of high school curriculum or equivalent.
- Two (2) Years of responsible clerical experience.
- Possession of a valid Class C driver's license.
- Ability to perform moderate manual labor, exerting forces equivalent to lifting up to 25 pounds and occasionally exerting forces equivalent to lifting up to 50 pounds.
Special Requirement:
- Must obtain a Security Identification Display Area (SIDA) Airport Identification/Access Badge (badge) in accordance with Department of Homeland Security Transportation Security Administration (TSA) requirements in Chapter 49 of the Code of Federal Regulations Part 1500 et al., and DFW Airport's Security Program within thirty (30) days from date of employment and maintain qualification for a SIDA badge upon badge renewal.
Required Knowledge, Skills, and Abilities:
- Knowledge of the basic principles and procedures of file management and scanning processes.
- Ability to perform intermediate mathematical calculations involving fractions, decimals, and percentages.
- Ability to operate a personal computer, scanning equipment, and standard office equipment.
- Ability to learn computerized file index systems and retrieval.
- Ability to analyze documentation and ensure accuracy of work.
- Ability to operate typical office equipment such as telephone, copier, fax, and scanning equipment.
- Ability to coordinate work activities with others to accomplish work assignments within pre-established time limits.
- Ability to communicate clearly and effectively, both orally and in writing, and to maintain harmonious internal and external working relationships.
- Ability to pass a medical physical examination.
- Ability to greet Airport Board Staff and visitors entering the DCC building.
- Ability to maintain detailed records.
- Ability to maintain concentration while handling repetitive detailed tasks.
About Us
We are Dallas Fort Worth International Airport-one of the most successful airports in the world by any definition. We're recognized for our innovation, leadership, drive for excellence, and talented employees.
Our success is made possible because of the diverse talents of approximately 2,000 employees who champion our mission of providing an exceptional airport experience to our customers and connect our community to the world. We're looking for the best talent to join us and help reimagine what an airport can be.
Bring your talents to DFW. Live and work with purpose.
