Hs Office Assistant - 24/25 Sy (Part-Time)

Position Type:
Secondary Support Staff/Office Assistant
Date Posted:
3/26/2024
Location:
High School
Closing Date:
04/03/2024
THE CLASSICAL ACADEMY
POSITION DESCRIPTION
TITLE: Office Assistant/Health Room Paraprofessional (Part-Time)
DEPARTMENT: The Classical Academy High School
FLSA Status: Non-Exempt
Work Year: 184 Days (Academic Year)
SALARY: $15.05 Per Hour
HOURS:7:30 am to 11:30 am
GENERAL STATEMENT OF DUTIES:

• Performs clerical and administrative duties in support of the school
• Provides basic health care and first aid to students
• Gives support to parents, teachers, and students in an effort to aid in personal and educational development of each student
• Acts as the initial contact for all incoming visitors.

ORGANIZATIONAL RELATIONSHIP:

• Reports directly to the office manager
• Reports indirectly to the high school principal and school nurse

The following statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. The description may not include all functions performed by incumbents in various locations. The Classical Academy reserves the right to modify or change the duties or essential functions of this job at any time.
ESSENTIAL JOB FUNCTIONS:

• Maintains responsibility for the operations of the school office
• Performs duties of the health room paraprofessional including giving minor first aid, technical physical care, and dispensing medication (according to District Policy) under the authority of the school nurse
• Follows established procedures regarding notification of student illness/injury as identified by TCA policies and procedures
• Participates in Emergency Crisis Team as a first responder
• Maintains a complete set of accurate and timely student records (cum files) containing data such as grades, names, addresses, telephone numbers, immunization history, correspondence, etc.
• Updates records on computer, including immunizations, medical alert and emergency cards
• Maintains computerized attendance system and contacts parents regarding absences
• Assists students, parents, other TCA staff, and visitors as needed
• Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate, greets visitors to building, and provides information and direction

MARGINAL JOB FUNCTIONS:

• Confers with the school nurse regarding students' absences for health reasons (communicable diseases, injury, hospitalizations, etc.)
• Contacts the parent of ill or injured students in accordance with established health office policy and, if necessary, prepares the student to go home
• Keeps the health office clean and orderly
• Participates in ordering and maintaining first aid supplies
• Performs routine word processing activities related to school functions
• Maintains various databases and reports
• Sets up and files a variety of documents, to include sensitive and confidential information as directed by the office manager
• Maintains office filing system to include sensitive and confidential information
• Develops and maintains required reports
• Opens and distributes mail as directed by the office manager
• Maintains accurate lunch rosters
• Collects miscellaneous payments
• Performs a variety of duties using various types of office equipment
• Provides back up assistance to other office staff
• Assists office manager in the management and distribution of office supplies for school, following procedures outlined by the accounting department
• Tracks staff birthdays for principals, arranging for food set up in the office and communicating to those involved
• Performs other duties as required

MINIMUM QUALIFICATIONS:
EDUCATION:
High school graduate or GED equivalent
EXPERIENCE:
Experience performing duties similar to those performed in an educational setting.
KNOWLEDGE, SKILLS AND ABILITIES:

• Thorough knowledge of basic office methods and procedures, spelling, punctuation, and grammar
• General knowledge of laws, rules, regulations, and procedures related to The Classical Academy operations and functions
• Must possess certification or become certified in First Aid, Medication Administration, CPR, and Universal Precautions
• Ability to give minor first aid to the sick and injured
• Ability to dispense medication according to District policy
• Considerable knowledge of computer equipment and related software
• Must be able to type a minimum of 45 words per minute
• Strong organizational skills
• Ability to provide a warm and caring attitude toward students
• Ability to follow oral and written instructions
• Ability to maintain confidentiality
• Ability to prepare correspondence on routine matters
• Knowledge of record keeping and filing techniques
• Ability to perform routine office management skills independently
• Ability to maintain accurate filing system and related files
• Ability to establish and maintain effective working relationships with supervisors, co-workers, administrators, other departments, students, parents, and visitors to the school
• Ability to be flexible
• Ability to communicate effectively in verbal and written English
• Possess oral and auditory capacity to enable interpersonal interaction

SCOPE OF INTERPERSONAL CONTACTS:

• Students
• Parents
• Teachers and other staff members
• Administrators
• Visitors

WORK ENVIRONMENT:

• Work is generally performed within a standard office environment
• Work is performed in a health office setting. May need to perform first aid at any location on campus
• Incumbent is required to work normal business hours

PHYSICAL DEMANDS:
The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all inclusive.

• Typical demands require the employee to:
  • Spend majority of work hours sitting and occasionally stand or walk while performing job duties
  • Occasionally lift burdens weighing up to 35 lbs.
  • Frequently use eye, hand, and finger coordination to enable the use of a computer, other office equipment, and writing utensils

COGNITIVE FUNCTIONS:
The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive:
The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.
BENEFITS: For positions of .5 FTE and greater
The Classical Academy offers competitive pay and a robust total compensation package including:
-MEDICAL: There are three options for Medical coverage, including an HSA option; as well as access to PeakMed for eligible staff members who elect a TCA Medical plan. The Classical Academy (TCA) makes a monthly contribution toward your medical premiums as an employee.
-DENTAL: Dental insurance is offered through Delta Dental of Colorado. TCA makes a monthly contribution toward the premium for this benefit
-LIFE/AD&D/LTD: Employees are provided a $25,000 group term life insurance through The Standard Life Insurance Company and offers an Accidental Death and Dismemberment and Long-term Disability policy as well. TCA pays the full cost of this benefit.
-PERA: Administered by Colorado PERA, this is a tax deferred retirement account to which you contribute 10% of your monthly earnings. TCA contributes 20.9% to the PERA pension trust fund on your behalf.
-VOLUNTARY VISION: EyeMed is the voluntary vision program available to TCA employees.
-WELLNESS PROGRAM: A voluntary wellness program though Orriant is offered in which employees are eligible to earn an incentive of up to $150 for participation with achievement of wellness activity goals
-RETIREMENT OPTIONS: Employees may elect to participate in deferred income for retirement purposes: PERA Plus 401 (k)
-MEDICAL and DEPENDENT CARE FLEXIBLE SPENDING ACCOUNT: This account allows employees to save money for unreimbursed medical expenses or dependent care expenses to be used within the plan year (July to June) on a tax-exempt basis. This reduces your taxable income.
-TIME OFF COMPENSATION: A 1.0 full-time equivalent (FTE) employee is provided with staff leave and personal leave. For positions less than 1.0 FTE, your leave time will be prorated accordingly based on FTE. Our leave program is fully compliant with the Colorado Healthy Families Workplace Act.
-PRIORITY ENROLLMENT STATUS: Children of staff members .4 FTE and above receive priority enrollment of their child/children at The Classical Academy Charter School.
-Ongoing Professional Development Opportunities
-Staff Appreciation Meals and Events
Conditions of Employment:
Per the Immigration Reform and Control Act of 1986, the selected applicant shall be required to verify, within 72 hours of employment, her/his legal right to be employed in the United States.
The Classical Academy does not discriminate on the basis of age, race, religion, national origin, disability, gender, or any other protected status in its educational programs and activities (including employment and application for employment).