Address
Form of work Summary/Objective
The HRIS analyst is an senior-level position within the HRIS structure. The primary focus of this position is the work with clients to implement and support human resource information system (HRIS). Our system of focus is UKGPro. This position serves as a technical point of contact for assigned functional area and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities. This includes various modules to include core HR and Payroll, Recruitment, Performance Management, Time Management, and other modules as directed. The HRIS analyst also supports HRIS upgrades, patches, testing and other technical projects as assigned.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. System maintenance (5% of time): Assist in the review, testing and implementation of HRIS system upgrades or patches. Collaborate with functional and technical staff to coordinate application of upgrade or fix. Maintain HRIS system tables. Document process and results.
2. Production support (30% of time): Provide support for HRIS, including researching and resolving HRIS problems, unexpected results or process flaws; performing scheduled activities; recommending solutions or alternate methods to meet requirements. Liaison with third parties and other stakeholders (e.g., payroll).
1. Monitors HRIS system for functionality and integrity.
2. Maintains all manuals and guidelines to ensure proper system operations are prepared.
3. Handles user maintenance and system security in accordance with policies.
3. Projects/process improvement (30% of time): Recommend process/customer service improvements, innovative solutions, policy changes and/or major variations from established policy that must be approved by appropriate leadership prior to implementation. Use some project management skills in managing projects.
1. Identifies and understands issues, problems and opportunities.
2. Compares data from different sources to draw conclusions.
3. Uses effective approaches for choosing a course of action or develops appropriate solutions.
4. Takes action that is consistent with available facts, constraints and probable consequences.
5. Uses these data to build project plans and ensure adherence to schedule and other specifications.
6. Utilizes interpersonal skills when working with various customers and peers to accomplish project goals.
7. Recommends process/customer service improvements, innovative solutions, policy changes and/or major variations from established policy, which must be approved by appropriate leadership prior to implementation.
8. Understands and uses qualitative/quantitative measurement and data collection design principles
4. Reports/queries (20% of time): Write, maintain and support a variety of reports or queries using appropriate reporting tools. Assist in development of standard reports for ongoing customer needs. Help maintain data integrity in systems by running queries and analyzing data.
5. Training (10% of time): Develop user procedures, guidelines and documentation. Train clients on new processes/functionality. Train new system users.
6. Individual development (5% of time): Maintain awareness of current trends in HRIS with a focus on product and service development, delivery and support, and application of key technologies. Examine trends in information systems training, materials and techniques. Through classes, reading, CBTs or other mechanisms, continuously increase both HR knowledge and HRIS application/tools knowledge. Participate in user group meetings/conferences.
7. Completes special projects and assists in other areas of the HR department as needed.
8. Other duties as assigned.
EDUCATION, EXPERIENCE, LICENSURE & CERTIFICATION
General knowledge of payroll and a more complete knowledge of human resources and benefits practices typically gained through completion of a Bachelors Degree in Business Administration or Human Resources with three to five years of related work experience; or equivalent combination of education and experience.
KNOWLEDGE, SKILLS, & ABILITIES
Proficiency in the use and understanding of HRIS, time management and report writer applications is required, preferably payroll and human resources related, and Microsoft Office products. UKGPro and IBM Cognos Analytics preferred.
Effective communication, organization, training and problem-solving abilities are required.
Confidentiality and the ability to manage and prioritize multiple projects and requests are essential to this position.
Ability to meet the demands of the work schedule, to be at work and on time. May occasionally require the ability to work outside of regularly scheduled hours. Schedules may vary based on business need.
Knowledge of human resources policies and practices.
Knowledge of benefits policies and practices.
Knowledge of payroll policies and practices.
Ability to present and express ideas and information clearly and concisely in a manner appropriate to audience, whether oral or written.
Ability to manage multiple projects in an organized manner.
Ability to analyze and solve complex problems and propose solutions
Ability to demonstrate accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
The HRIS analyst is an senior-level position within the HRIS structure. The primary focus of this position is the work with clients to implement and support human resource information system (HRIS). Our system of focus is UKGPro. This position serves as a technical point of contact for assigned functional area and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities. This includes various modules to include core HR and Payroll, Recruitment, Performance Management, Time Management, and other modules as directed. The HRIS analyst also supports HRIS upgrades, patches, testing and other technical projects as assigned.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. System maintenance (5% of time): Assist in the review, testing and implementation of HRIS system upgrades or patches. Collaborate with functional and technical staff to coordinate application of upgrade or fix. Maintain HRIS system tables. Document process and results.
2. Production support (30% of time): Provide support for HRIS, including researching and resolving HRIS problems, unexpected results or process flaws; performing scheduled activities; recommending solutions or alternate methods to meet requirements. Liaison with third parties and other stakeholders (e.g., payroll).
1. Monitors HRIS system for functionality and integrity.
2. Maintains all manuals and guidelines to ensure proper system operations are prepared.
3. Handles user maintenance and system security in accordance with policies.
3. Projects/process improvement (30% of time): Recommend process/customer service improvements, innovative solutions, policy changes and/or major variations from established policy that must be approved by appropriate leadership prior to implementation. Use some project management skills in managing projects.
1. Identifies and understands issues, problems and opportunities.
2. Compares data from different sources to draw conclusions.
3. Uses effective approaches for choosing a course of action or develops appropriate solutions.
4. Takes action that is consistent with available facts, constraints and probable consequences.
5. Uses these data to build project plans and ensure adherence to schedule and other specifications.
6. Utilizes interpersonal skills when working with various customers and peers to accomplish project goals.
7. Recommends process/customer service improvements, innovative solutions, policy changes and/or major variations from established policy, which must be approved by appropriate leadership prior to implementation.
8. Understands and uses qualitative/quantitative measurement and data collection design principles
4. Reports/queries (20% of time): Write, maintain and support a variety of reports or queries using appropriate reporting tools. Assist in development of standard reports for ongoing customer needs. Help maintain data integrity in systems by running queries and analyzing data.
5. Training (10% of time): Develop user procedures, guidelines and documentation. Train clients on new processes/functionality. Train new system users.
6. Individual development (5% of time): Maintain awareness of current trends in HRIS with a focus on product and service development, delivery and support, and application of key technologies. Examine trends in information systems training, materials and techniques. Through classes, reading, CBTs or other mechanisms, continuously increase both HR knowledge and HRIS application/tools knowledge. Participate in user group meetings/conferences.
7. Completes special projects and assists in other areas of the HR department as needed.
8. Other duties as assigned.
EDUCATION, EXPERIENCE, LICENSURE & CERTIFICATION
General knowledge of payroll and a more complete knowledge of human resources and benefits practices typically gained through completion of a Bachelors Degree in Business Administration or Human Resources with three to five years of related work experience; or equivalent combination of education and experience.
KNOWLEDGE, SKILLS, & ABILITIES
Proficiency in the use and understanding of HRIS, time management and report writer applications is required, preferably payroll and human resources related, and Microsoft Office products. UKGPro and IBM Cognos Analytics preferred.
Effective communication, organization, training and problem-solving abilities are required.
Confidentiality and the ability to manage and prioritize multiple projects and requests are essential to this position.
Ability to meet the demands of the work schedule, to be at work and on time. May occasionally require the ability to work outside of regularly scheduled hours. Schedules may vary based on business need.
Knowledge of human resources policies and practices.
Knowledge of benefits policies and practices.
Knowledge of payroll policies and practices.
Ability to present and express ideas and information clearly and concisely in a manner appropriate to audience, whether oral or written.
Ability to manage multiple projects in an organized manner.
Ability to analyze and solve complex problems and propose solutions
Ability to demonstrate accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
