Address
Form of workSalary: $10.00 Hourly
Location : Albany, GA
Job Type: Internship
Job Number: 21-10-007
Department: Human Resources
Opening Date: 12/05/2023
The Position
The Human Resources Generalist is responsible for performing HR related duties on a professional level and works closely with the Human Resources Manager. This position carries out responsibilities in the following functional areas: benefits administration, employee relations, training, performance management, onboarding, policy implementation, recruitment/employment, and employment law compliance. Interns may average between 8 to 20 hours per week depending on the criteria developed by their Institution for credit hours.
Duties
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Administers and provides assistance and information on matters pertaining to recruitment and selection, compensation, benefits, payroll, training and employee relations/EEO.
Plans, organizes, schedules, communicates and conducts various meetings, seminars, job and or benefit fairs, community events, programs and trainings related to Human Resources.
Assists in the development and presentation of training modules.
Maintains a high level of confidentiality and professional integrity involving employee and department concerns at all times.
Receive, review and process a variety of forms, documentation and other correspondence associated with the Office of Human Resources operations within designated timeframes; distributes, files and maintains documents as appropriate.
Prepares, updates and maintains personnel, retiree, vested and medical filing system; maintains employee master file in EnterpriseOne (E1).
Conduct studies/analysis research and investigations on various Human Resources related topics, concerns and/or issues and present findings to appropriate agency or personnel.
Communicates with employees, management, city officials, brokers, third party administrators, actuary, the public or other regulatory agencies or individuals to coordinate work activities, review status of work, exchange information or resolve issues; responds to routine requests for information/assistance from employees, officials, the public or other individuals.
Compiles, monitors and/or submit various Human Resources administrative and/or statistical data to various regulatory agencies, other city departments, brokers, third party administrators, actuary, vendors, city leadership and employees within designated timeframes.
Create, update and/or complete forms, reports, correspondence, job descriptions, surveys, certificates, and training/educational material; distributes, files and maintains as appropriate.
Responds to requests for information and/or assistance from employees, management, city officials, brokers, actuary, third party administrators, the public or other regulatory agencies or individuals; provides or verifies oral and/or written information as appropriate.
Participate and/or present various Human Resources related topics to new employees during New Employee Onboarding.
Conducts studies, analysis and research to improve current Human Resources processes and support new initiatives.
Performs various audits and reconciliations; correct discrepancies immediately.
Calculates hours worked, benefit premiums, payroll deductions and retirement benefits.
Initiates requests for supplies and new and/or replacement material.
Maintains a comprehensive, current knowledge and awareness of applicable laws, regulations, policies, procedures, new trends and advances in the HR profession; reads professional literature, maintain professional affiliation; attends workshops, seminars and training sessions as appropriate.
Assists applicants with the application process; pre-screens employment applications for minimum qualifications; assist with the interviewing and selection process; verifies documentation for education and certification requirements; verifies employment and reference checks; and updates/maintains human resources applicant tracking system.
Posts job vacancies; updates Vacancy Lists; updates Job advertisements including salary information; responds to inquiries about vacant positions.
Provides excellent customer service; answers the telephone; provides information, guidance and assistance; takes and relays messages or directs calls to appropriate personnel; returns calls as necessary.Perform all other duties that may be assigned.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Minimum Qualifications
Currently enrolled in a college/university as a junior or senior; or enrolled in their second year of a technical college.
Must be a United States citizen or authorized to work in the United States
Seeking students within the program of study: Business Administration, Business Management, Public Administration or related fields
Pass a drug screen and background check
Current earned grade point average of 2.5 or better
No relative of the Mayor, any Commissioner, the City Manager, or any staff member of the Office of Human Resources shall occupy an Internship position with the City; in addition, relatives of city employees shall not be assigned an internship if such arrangement will result in one relative supervising another relative, or where one relative occupies a position which influences the relative's internship position.
Core Competencies & ADA Compliance
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.
Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.
Design - Generates creative solutions; demonstrates attention to detail.
Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
Project Management - Coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.
Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed.
Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
Recruitment & Staffing - Utilizes recruitment sources; exhibits sound interviewing skills; presents positive, realistic view of the organization.
Conflict Resolution - Encourages open communications; confronts difficult situations; maintains objectivity; keeps emotions under control; uses negotiation skills to resolve conflicts.
Business Acumen - Understands business implications of decisions; aligns work with strategic goals.
Diversity - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment.
Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; supports affirmative action and respects diversity.
Personal Appearance - Dresses appropriately for position; keeps self well groomed.
Achievement Focus - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; recognizes and acts on opportunities.
Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.
Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; develops realistic action plans.
Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.
Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Computer Skills
Ability to operate a personal computer to enter, retrieve, review, or modify data, utilizing EnterpriseOne, Microsoft Office, Internet, e-mail or other software; and operates general office or other equipment as necessary to complete essential functions.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
The City of Albany, Georgia is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Albany, Georgia will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
No Benefits
01
How would you describe yourself in a few words?
02
Why do you want this role?
03
...
Location : Albany, GA
Job Type: Internship
Job Number: 21-10-007
Department: Human Resources
Opening Date: 12/05/2023
The Position
The Human Resources Generalist is responsible for performing HR related duties on a professional level and works closely with the Human Resources Manager. This position carries out responsibilities in the following functional areas: benefits administration, employee relations, training, performance management, onboarding, policy implementation, recruitment/employment, and employment law compliance. Interns may average between 8 to 20 hours per week depending on the criteria developed by their Institution for credit hours.
Duties
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Administers and provides assistance and information on matters pertaining to recruitment and selection, compensation, benefits, payroll, training and employee relations/EEO.
Plans, organizes, schedules, communicates and conducts various meetings, seminars, job and or benefit fairs, community events, programs and trainings related to Human Resources.
Assists in the development and presentation of training modules.
Maintains a high level of confidentiality and professional integrity involving employee and department concerns at all times.
Receive, review and process a variety of forms, documentation and other correspondence associated with the Office of Human Resources operations within designated timeframes; distributes, files and maintains documents as appropriate.
Prepares, updates and maintains personnel, retiree, vested and medical filing system; maintains employee master file in EnterpriseOne (E1).
Conduct studies/analysis research and investigations on various Human Resources related topics, concerns and/or issues and present findings to appropriate agency or personnel.
Communicates with employees, management, city officials, brokers, third party administrators, actuary, the public or other regulatory agencies or individuals to coordinate work activities, review status of work, exchange information or resolve issues; responds to routine requests for information/assistance from employees, officials, the public or other individuals.
Compiles, monitors and/or submit various Human Resources administrative and/or statistical data to various regulatory agencies, other city departments, brokers, third party administrators, actuary, vendors, city leadership and employees within designated timeframes.
Create, update and/or complete forms, reports, correspondence, job descriptions, surveys, certificates, and training/educational material; distributes, files and maintains as appropriate.
Responds to requests for information and/or assistance from employees, management, city officials, brokers, actuary, third party administrators, the public or other regulatory agencies or individuals; provides or verifies oral and/or written information as appropriate.
Participate and/or present various Human Resources related topics to new employees during New Employee Onboarding.
Conducts studies, analysis and research to improve current Human Resources processes and support new initiatives.
Performs various audits and reconciliations; correct discrepancies immediately.
Calculates hours worked, benefit premiums, payroll deductions and retirement benefits.
Initiates requests for supplies and new and/or replacement material.
Maintains a comprehensive, current knowledge and awareness of applicable laws, regulations, policies, procedures, new trends and advances in the HR profession; reads professional literature, maintain professional affiliation; attends workshops, seminars and training sessions as appropriate.
Assists applicants with the application process; pre-screens employment applications for minimum qualifications; assist with the interviewing and selection process; verifies documentation for education and certification requirements; verifies employment and reference checks; and updates/maintains human resources applicant tracking system.
Posts job vacancies; updates Vacancy Lists; updates Job advertisements including salary information; responds to inquiries about vacant positions.
Provides excellent customer service; answers the telephone; provides information, guidance and assistance; takes and relays messages or directs calls to appropriate personnel; returns calls as necessary.Perform all other duties that may be assigned.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Minimum Qualifications
Currently enrolled in a college/university as a junior or senior; or enrolled in their second year of a technical college.
Must be a United States citizen or authorized to work in the United States
Seeking students within the program of study: Business Administration, Business Management, Public Administration or related fields
Pass a drug screen and background check
Current earned grade point average of 2.5 or better
No relative of the Mayor, any Commissioner, the City Manager, or any staff member of the Office of Human Resources shall occupy an Internship position with the City; in addition, relatives of city employees shall not be assigned an internship if such arrangement will result in one relative supervising another relative, or where one relative occupies a position which influences the relative's internship position.
Core Competencies & ADA Compliance
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.
Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.
Design - Generates creative solutions; demonstrates attention to detail.
Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
Project Management - Coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.
Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed.
Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
Recruitment & Staffing - Utilizes recruitment sources; exhibits sound interviewing skills; presents positive, realistic view of the organization.
Conflict Resolution - Encourages open communications; confronts difficult situations; maintains objectivity; keeps emotions under control; uses negotiation skills to resolve conflicts.
Business Acumen - Understands business implications of decisions; aligns work with strategic goals.
Diversity - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment.
Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; supports affirmative action and respects diversity.
Personal Appearance - Dresses appropriately for position; keeps self well groomed.
Achievement Focus - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; recognizes and acts on opportunities.
Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.
Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; develops realistic action plans.
Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.
Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Computer Skills
Ability to operate a personal computer to enter, retrieve, review, or modify data, utilizing EnterpriseOne, Microsoft Office, Internet, e-mail or other software; and operates general office or other equipment as necessary to complete essential functions.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
The City of Albany, Georgia is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Albany, Georgia will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
No Benefits
01
How would you describe yourself in a few words?
02
Why do you want this role?
03
...
