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Form of workJob Description
StepStone is a rapidly growing Global Private Markets firm who provides customized investment and advisory solutions to some of the most sophisticated investors in the world. With $640 billion of total capital allocations, including $143 billion in AUM, we are highly diversified in the private markets across the globe and provide creative solutions to solve for the objectives of any investment program. With a culture built on entrepreneurialism, partnership and being a team within teams, our firm offers joiners the opportunity to think out loud, collaboratively.
Detailed Overview
The Human Resources Coordinator provides administrative support to the overall HR Team as a member of the Human Resources Department. This position reports to the operations team managers out of the New York, La Jolla and Dublin offices, and will partner with the Payroll team as well. The Analyst will coordinate companywide HR activities including new hire onboarding, paperwork and file maintenance, benefits administration, HRIS maintenance, coordination with payroll process and time and attendance, and special projects as needed. This role as an entry-level position and has opportunity for growth based on performance.
Essential Job Functions May Include:
Onboarding
- Communicate new hire details internally
- Assist in pre-hire communication and first day coordination
- Coordinate onboarding training programs
- Collect and organize paperwork for all offices globally
- Assist in onboarding technology implementation and maintenance
- Maintain new hire announcement communication
- Assist with mentor assignments and mentor communication
HRIS / Document Management
- Ensure complete and accurate data is added to, and managed in, UltiPro HRIS
- Entering /processing employees/verifying information with recruiting, payroll and UKG systems
- Initiating form I-9 through HireRight and verifying when docs are received
- Assist in preparing and collecting exit paperwork
- Collect company property and return to appropriate team members
- Organize and audit employee documents and ensure completeness
- Ensuring all HR forms are up to date forms are in UKG onboarding- handbook, COE
L&D
- Basic LMS management and reporting including uploading courses, tracking completion, and registration set up
- Coordinate and track trainings including attendance, completion, and any administrative support as needed
Benefits Administration
- Assist with benefit onboarding and open enrollment
- Responding to general benefit questions
General Human Resources Administration
- Manage distribution and collection of paperwork
- Schedule team meetings
- Manage HR, Talent management, recruiting inboxes (routing messages to the appropriate team member)
- Manage HR Calendar (terminations, leaves, transfers)
- Coordinate meetings for the HR team, and general calendar management for senior HR team
- Coordinate travel for entire team when needed
Other Projects as Needed
- Assist with tracking metrics
- Miscellaneous projects
Education and/or Work Experience Requirements:
- 2+ years of experience within an HR department, Payroll department or applicable role
- 2 or more years of experience within an administrative function
- 4-year degree or equivalent experience
Required Knowledge, Skills, and Abilities
- Acute attention to accuracy and detail
- Effective communication skills and strong problem-solving skills
- Ability to prioritize activities while working on multiple projects and achieve target deadlines
- Proficiency with Microsoft Excel, Word, and PowerPoint
- Familiarity working with an HRIS, or similar database. Experience with UltiPro/UKG a plus!
- Ability to learn and adapt to new technology systems
About us
Working out of 26 offices in 15 countries, StepStone has a truly global viewpoint. As people are our biggest asset, we offer resources to help our employees reach their full potential. Our principles are based on integrity, transparency, respect and creativity, which together define how we do business.
Join us
When you choose to work at StepStone, you'll find a group of professionals who are passionate about anticipating changes, solving problems and working together to make it all happen. Our integrated global team shares insights into how managers think and operate, as well as how they might perform.
StepStone offers a competitive compensation package including salary and incentive compensation for all full time hires, as well as a comprehensive benefits package.
Benefits
We offer a range of benefits which include comprehensive healthcare, strong retirement plan, a mental health well-being program, paid time off, student loan repayment program for our US office locations, and several wellness initiatives.
Disclaimer / Policy Statements
At StepStone, diversity, equity and inclusion are an integral part of our culture. We are an Equal Opportunity Employer that strives to create an inclusive environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups representing our dedication to Diversity, Equity & Inclusion.
As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.
Developing People at StepStone
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