HR Coordinator, Full Time

About Bluemercury:

With 178 locations across the country and growing, Bluemercury pioneered a client-first service model that emphasizes hyper-personalized, high-quality beauty interactions. The leading luxury beauty destination and Macy’s, Inc. nameplate offers a highly curated and premium product assortment across a range of categories, Bluemercury helps people discover their unique self by shining a light on what makes them wonderfully distinctive. As Bluemercury continues to evolve, it remains committed to its original intent to serve people and embrace its purpose to be the ultimate specialist in the beauty of every individual. For more information, please visit www.bluemercury.com.

Job Summary:

We are seeking an enthusiastic and detail-oriented individual to join our team as an Entry-Level HR Coordinator & Office Support. This role will mainly assist the HR department with administrative tasks while providing general office support in our Long Island City HQ. The ideal candidate will possess excellent organizational skills, strong attention to detail, and a passion for supporting HR functions.

This is a hybrid position and will require at least 2x per week in our Long Island City HQ.

Key Responsibilities:

HR Support:

• Assist with HR projects and initiatives as needed
• Support HR team in ensuring compliance with company policies and procedures
• Calendar management, coordinate meetings, appointments, and travel arrangements for the Head of People
• Assist with PowerPoint presentations: create slides, make edits.
• Handle confidential information with discretion and professionalism
• Assist in the coordination of employee events and employee engagement activities

Employee Engagement and Wellness:

• Organize employee events, activities, virtual gatherings and wellness programs to promote a positive work environment
• Conduct surveys and collect feedback to assess colleague engagement levels

Office Management:

• Provide general office support including responding to emails, and managing office packages and mail
• Coordinate new hire onboarding activities such as preparing new hire badge access and office space setup
• Assist HR department with administrative tasks including but not limited to: filing, data entry, and organizing documents
• Maintain established system for receiving, processing, and transporting vendor samples and coordinate logistics for various physical packages
• Collaborate with cross-functional partners to maintain a professional office workspace

Administrative Support

• Responsible for proactively managing daily calendars and resolving scheduling challenges: accepting and scheduling virtual and in-person meetings and conference calls, initiating meetings (that occur 9a-5p) and overall administrative support
• Process monthly expense reports. Manage incoming bills and statements related to expense report processing
• Support in administrative planning and coordinating of major meetings, in various cities, inside and outside our store locations and in multiple corporate offices, including reserving conference rooms and working with Office Services for room setups, audio- visual needs, security, transportation of materials, catering, etc.
• Assist with Excel outputs and reporting to share key data with stakeholders
• Collaborate with other corporate Administrative Assistants, when necessary

Qualifications:

• 2-5 years of HR support and/or administrative experience supporting a team and senior-level executives in a fast-paced environment
• Ability and willingness to travel to the corporate office several times a week
• Exceptional interpersonal skills, self-starter who is comfortable working cross- functionally
• Business writing & verbal communication skills
• Shown mastery in Microsoft Office Applications with emphasis on PowerPoint and Excel.
• Forward looking thinker and problem solver who actively seeks opportunities and proposes solutions
• Deadline driven with flexibility and superior organizational skills
• Adaptable to changing job requirements as business needs evolve; ability to effectively prioritize work with competing priorities
• Ability to resolve issues without close supervision

Will this position have direct reports?

• This is an individual contributor position and will have no direct reports

Where does this role report?

• To the Head of People.

Where is this role located?

• This is a hybrid position and will require at least 2x per week in our Long Island City HQ.