Business Manager Ii

Description

Business Manager II

The Honors College

Atlanta Campus

These are exciting times at the Honors College. We are growing and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you!  We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.

The Honors College at Georgia State University seeks a dynamic and experienced Business Manager IIto manage its business and financial operations. This pivotal role entails managing financial affairs, human resources, and administrative functions within the college.

The Business Manager II collaborates closely with the Dean, advising on all financial matters, and preparing regular reports and analyses of state and foundation budgets. Additionally, this role includes direct supervision of an Administrative Specialist and indirect oversight of student assistants.

WHAT MAKES The Honors College A GREAT PLACE?

·     A flexible work environment

·     Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

·     A knowledge-sharing organization that works collaboratively with diverse partners.

·     Professional development opportunity and mentorship

·     A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

 Advise the Dean on all financial matters involving the college, monitor departmental expenditures, and approve all expenditures.
•    Provide guidance and support to 14 core staff, 6 faculty associates, and 2 associate deans regarding fund utilization, reimbursement, and budget management.
•    Oversee funding sources, prepare annual budgets, and manage foundation budgets using fund accounting. Manage foundation expenses, including domestic and international contracts, using Web Invoice and Financial Edge.
•    Review and approve expenditures by means of the university accounting systems (Spectrum and Panthermart) all financial transactions, including scholarship disbursements, invoices, p-card transactions, travel authorization and expenses, and Panthermart purchases.
•    Supervise an administrative specialist and indirectly oversee student assistants at the reception desk.
•    Facilitate human resource activities, including coordinating with unit search committees, managing personnel transactions using OneUSG PeopleSoft, monitoring payroll and correcting errors, administering specialized scholarships (e.g., Beckman Scholarship), arranging stipends for faculty associates, and maintaining HR records such as PRFs, performance reviews, and exit interviews.
•    Prepare and deliver comprehensive financial reports, including monthly reports for state and foundation budgets using Spectrum/Peoplesoft, annual reports on foundation expenditures for the Board of Visitors, and data visualizations for internal and external audiences. Additionally, maintain materials for policy and procedure documents/reports and collect data for administrative reporting.
•    Independently execute student activity fee and technology fee proposals, manage student fee committees, and complete fee budgets and reports.
•    Collaborate with the area IT manager on hardware and software needs, prioritize projects, facilitate installations, and represent the college in the IIT Community of Interest.
•    Assist in coordinating special projects, planning meetings, and organizing special events. 

Georgia State University Values

COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university.

INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility.

TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place.

INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources.

EXCELLENCE: Achieving the highest standards and distinction in teaching, research and service.

STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office.  Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.  These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.  More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions.  This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Qualifications

Minimum Hiring Qualifications:

Bachelor's degree and four years of administrative experience or a combo of education and related experience.

Preferred Hiring Qualifications: 

Previous experience in a higher education or academic office environment.
•    Knowledge of business and financial management practices, including experience with financial and budgetary processes.
•    Proficiency with Excel and advanced data visualization functions.
•    Strong organizational skills and exceptional customer service abilities.
•    Familiarity with university rules, office policies, and procedures.
•    Familiarity with software systems such as Spectrum, Panthermart, Banner, OneUSG PeopleSoft, and Slate CRM.
•    Experience in recruiting and retaining high-ability students.
•    Demonstrated success in managing projects and/or groups.
•    Ability to meet deadlines and manage competing priorities effectively.
•    Superior verbal and written communication skills.

College/Business Unit
05/28/24, 3:59:00 AM
College/Business Unit: Honors College
Location: Atlanta Campus
Job Posting: 05/23/24, 12:23:42 PM