Hr Coordinator

DEFENSEWERX (DWX) is a neutral facilitator and trusted partner, connecting an international network of individuals, businesses, educators and government organizations to enable creative and integrated solutions for our DoD, DHS, and intelligence community partners. DWX is headquartered in Niceville, Florida with innovation hub sites across the United States.

JOB SUMMARY:

The HR Coordinator is responsible for executing critical projects related to the company’s human resources information systems (HRIS), benefits administration, recruiting and compensation, training and development, performance management, payroll accounting, data entry, and other key HR initiatives and compliance areas, and providing direct support to the HR Manager. The HR Coordinator serves as a key member of the company’s internal HR business unit and works collaboratively with Human Resource (HR) partners and vendors to support areas and strategic initiatives including HRIS, labor law compliance, company HR policies and procedures, team member engagement, and other critical functions. The HR Coordinator will help construct, adhere to, and maintain standard operating procedures (SOPs), processes, guidelines, project management, and mission-critical communications related to HR for DWX and its innovation hubs. This position serves an important role in ensuring helpful and clear communications, project transparency related to key initiatives, and effective customer service to team members, vendors, and stakeholders across the organization. The HR Coordinator will manage day to day HR benefits, recruiting, training, and payroll responsibilities at direction from the HR Manager that may include sensitive information. The role is responsible for diligently reviewing information with keen attention to detail and communicating summaries, issues, and opportunities for improvement quickly and clearly. The position works in a supporting and collaborative team environment and in support of colleagues at HQ and across the company’s several innovation hubs.

ESSENTIAL FUNCTIONS:

• Champion the company’s core values
• Support the HR Manager and DWX employees through administrative aspects of HR functions including benefits administration, recruitment and employee compensation, performance management, training and development, and payroll
• Handle sensitive information and material with objectivity and care
• Ethically and accurately review enter data and information
• Diligently review and update information, data, and materials
• Report issues or concerns objectively and immediately to the HR Manager
• Document, correct, and communicate data, information, and materials
• Ensure adherence to company policies and procedures
• Accurately schedule the necessary resources to ensure timely execution of HR projects and smooth operation of assigned tasks and projects
• Identify, communicate, and execute assigned tasks and initiatives to support the smooth functioning of company HR systems and priorities
• Ensure any deliverables and their subsequent quality is understood and effectively measured
• Provide ad hoc and routine reports to the HR Manager, COO, DWX executive team, and other stakeholders as directed
• Effectively communicate (both written and oral) with stakeholders
• Be comfortable in learning new business procedures and processes, company processes, and government software systems
• Pull and update accurate reports and information from Unanet and company HRIS
• Maintain and document DWX corporate standards of policies, procedures, guidelines, workflows, and training as needed

NON-ESSENTIAL, BUT DESIRED ADDITIONAL FUNCTIONS:

• Participate in and identify opportunities for the analysis and development of process improvements
• Participate in discussions with DWX HQ and stakeholders on requirements, propose solutions and/or develop experimentation goals and timelines to reach their desired outcome
• Assist with leveraging relationships across the enterprise
• Mentor interns and new team members across the enterprise as directed

CONDITIONS OF WORK:

• Do whatever it takes to get the job done
• Be a servant leader willing to share credit and own accountability
• Be a part of a team
• Bring a growth mindset and be open to learning and coaching

QUALIFICATIONS:

Education: BA or BS from a regionally accredited university in Business Administration, Human Resources, or related field or a commensurate combination of education, training, and experience

Experience: 2-5 years of relevant experience or a commensurate combination of education, training, and experience

• Well-developed interpersonal and communication skills
• Proficient in MS Office applications including Word, Excel, PowerPoint, Outlook
• Comfort and the ability to develop proficiency in key software relevant to the role, HRIS (BambooHR), Unanet, Smartsheet, SweetProcess, Domo, and other business software
• Demonstrated diligence and attention to detail and accuracy
• Must be willing and able to work in a dynamic, rapidly changing environment
• U.S. Citizenship required

DEFENSEWERX VALUES:

Teamwork: Leverage our strengths to achieve our objectives

Respect: Be honest and transparent in all activities while valuing the contributions and priorities of others

Integrity: Honor commitments to all those we serve

Be Human: Celebrate and appreciate the authenticity of people

Empathy: Truly seek to understand and value others’ place and opinions

Deliver: Deliver clear and measurable outcomes aligned to program and partner objectives

Applications will be accepted from all qualified persons. DEFENSEWERX does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact DEFENSEWERX directly.

While this job description is intended to be an accurate reflection of the essential job required, management reserves the rights to modify, add, or remove duties from jobs and to assign other duties as necessary.