Hr Coordinator

The American Enterprise Institute (AEI) is seeking a full-time, in-person human resources coordinator to join AEI’s Human Resources and Talent Development team. This position offers an opportunity to focus on broad HR support, administration, and talent acquisition, bolstering human resources services for 290 employees.

This coordinator will join a team of human resources professionals who deliver seamless hire-to-retire services to AEI employees in addition to services related to general HR and employment, compensation and benefits, operations and administration, talent management, and employee relations.

AEI offers a stimulating work environment, competitive compensation, and excellent benefits. Applicants should submit an online application complete with a resume, a cover letter, transcripts, and a writing sample. The anticipated start date for this position is as soon as possible.

60%: HR Support

• Support the onboarding and off-boarding processes for all employees by following defined procedures in iCIMS and Salesforce; coordinate with internal AEI building services and ensure completion of all tasks.
• Serve as the primary point of contact to update, maintain, and distribute employee onboarding materials and the employee handbook.
• Research, select, and develop material for HR’s professional development program to reflect AEI’s mission and policy work, professional competencies, and skills for the next generation of public policy leaders; serve as the primary facilitator for programming, and coordinate with internal teams as needed (including Events, Video, and facilities).
• Serve as the primary administrator of AEI’s intern educational assistance benefit, documenting approvals, facilitating communication, and liaising with AEI’s finance team to ensure timely payment processing.
• Lead employee appreciation and recognition events and programs.
• Write, coordinate, and distribute HR’s biweekly organization-wide newsletter.
• Maintain the inventory of AEI swag and manage the distribution of welcome bags for new hires.
• Verify employment for former employees as needed.
• Develop checklists, guides, and documentation of processes for HR programs and initiatives as needed.
• Assist in ensuring compliance with federal, state, and local employment laws and regulations, including organizational immigration sponsorship needs.
• Assist with other broad HR programs, including compensation, benefits, and leave; disciplinary matters; investigations; performance and talent management; productivity; recognition and culture; occupational health and safety; and training and development. 

20%: Administration

• Update internal systems and maintain databases using software such as Salesforce, Symmetry, iCIMS, and ADP; continuously update the Institute-wide organizational chart and other rosters as needed throughout employee lifecycles.
• Create comprehensive reports on the employee population and analyze data to facilitate informed decision-making.
• Manage the corporate business card account.
• Perform other related duties based on business needs and the employee’s desired learning.

20%: Talent Acquisition

• Assist the HR talent acquisition specialist with routine aspects of AEI’s job recruiting process.
• Post jobs on AEI’s iCIMS page, LinkedIn, and other external boards as needed.
• Screen resumes and conduct interviews as needed.
• Schedule subsequent interviews with hiring managers and colleagues.
• Send notices to candidates who were not selected.
• Prepare offer letters.

Physical requirements and working conditions at AEI:

• Tolerate moderate office noise (e.g., computers, phones, printers, and light traffic);
• Work in a confined area;
• Sit at a computer for an extended time;
• Stand, sit, talk, hear, and use hands and fingers to operate a computer, telephone, and keyboard;
• Use close-up vision for computer work;
• Perform light to moderate lifting;
• Adjust to the stress of business travel; and
• Attend consistently and predictably.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

• 1+ year(s) of human resources experience or program administration
• A bachelor’s degree in business, human resources, public policy, or a related liberal arts field, or relevant organizational experience
• Excellent interpersonal skills, including the ability to collaborate with colleagues at all levels across the organization.
• Strong of attention to detail and demonstrated data-analysis skills
• The ability to prioritize work in a fast-paced environment
• Experience designing, developing, and executing organization-wide programs
• Experience with customer-relationship management, applicant tracking system, and human capital management software (a plus)
• Proficiency with Microsoft Office Suite or related software
• Familiarity with recruiting methods and best practices related to and including applicable policies and federal, state, and local employment laws and regulations
• The ability to responsibly handle sensitive information