Address
Form of workJob Description
HR Executive Coordinator
Washington, DC
Part-Time- $40-$50/Hour
THE ORGANIZATION
Kearns & West is a leading national consulting firm in stakeholder facilitation, public involvement, and community outreach, mainly for government agencies. Our team thrives on finding paths forward on important, complex projects. In business for nearly 40 years, the firm has 100+ team members in Sacramento, Southern California, San Francisco, Portland OR, Denver CO, Washington DC, and other cities across the United States.
For more information, please visit: www.kearnswest.com
For more information, please visit: www.kearnswest.com
THE POSITION
Job Summary
We are seeking a highly organized and dynamic HR Executive Coordinator to provide part-time support to our Vice President - People & Operations. The ideal candidate will be responsible for a range of activities including email management, scheduling, planning, tracking tasks and projects, and facilitating effective communication within the HR department and across the entire firm. This role is crucial in maintaining efficient HR operations and requires a commitment of 5-10 hours per week.
Key Responsibilities include:
- Email and Calendar Management: Efficiently manage the HR department's email correspondence and calendar, ensuring timely responses and scheduling.
- Meeting Coordination and Planning: Organize and coordinate HR meetings, including preparation of agendas, taking minutes, and following up on action items.
- Project and Task Tracking: Assist in tracking progress of various HR projects and tasks, ensuring deadlines are met and objectives are achieved.
- Internal Communication: Facilitate communication between the Vice President – People & Operations and other department members, as well as with other departments within the firm.
- Document Preparation and Management: Prepare, organize, and maintain HR documents and reports, ensuring accuracy and confidentiality.
- Support HR Initiatives: Assist in the implementation of HR initiatives and programs, providing support where necessary.
REQUIRED SKILLS:
- Exceptional organizational and time management skills.
- Strong communication and interpersonal abilities.
- Ability to handle confidential information with discretion.
- A proactive approach to problem-solving and strong decision-making skills.
- Expert proficiency in MS Office and other office management tools, especially Word, Excel, Outlook, PowerPoint, and SharePoint.
- Proficiency in ADP Workforce Now.
- Proficiency in Monday.com.
EDUCATION AND EXPERIENCE:
- Bachelor’s degree in business administration, human resources, or related field is preferred.
- At least 3 years’ experience required; 5+ years of related experience preferred.
- Proven experience as an executive assistant or similar administrative role, preferably in an HR setting.
* Please note that the selected candidate will be required to pass a background screening and reference check.
COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
Kearns & West, Inc. has a long-standing policy of Equal Opportunity in employment. Our practice is to fill positions by selecting applicants who can perform the work in a competent and professional manner. We do not discriminate on the basis of age, sex, race, color, religion, national origin, sexual orientation, gender identity, disability or veteran status. At any time, if you need an accommodation during the application process, please contact Human Resources at Kearns & West, Inc.
We are an equal opportunity and affirmative action employer. EEO/AA/M/F/V/D
We are an equal opportunity and affirmative action employer. EEO/AA/M/F/V/D
COMPENSATION & BENEFITS
Job Employee Benefits
Compensation for this position is in the range of $40.00-50.00/hour and will depend on the qualifications and experience of the selected candidate.
