Hr Coordinator

Job Responsibilities:

HR Administration:

• Assist with day-to-day operations of the HR functions and duties.
• Performs customer service functions by answering employee requests and questions related to various Human Resources policies, procedures, and benefits.
• Maintain employee personnel ensure all required materials are in legal compliance. Perform file audits, as needed.
• Reconcile and coordinate monthly invoicing payments.
• Prepare check requests for ORCA transportation cards, job ad billings, VISA statements, and drug testing.
• Complete, track, file, and audit Employment Eligibility USCIS I-9 forms.
• Provide employment verifications upon request.
• Create systems for better office organization.
• Update forms and documents, and order supplies.
• Maintain department SharePoint site.
• Prepare agendas for regularly scheduled HR Team meetings.
• Assist in coordination of New Hire Orientations & trainings; generate participant lists and invitations; track and record participants’ attendance.
• Assist in administering Performance Management Annual appraisal processes including generating managers’ monthly due and overdue reports.
• Provide support as requested by the Senior Human Resources Director.
• Participate in department staff and Agency meetings, and attend professional development seminars and trainings as available.

HRIS Records & Data Metrics:

• Perform data entry and update data in the HRIS upon request and in support of Senior HR Business Partner and Learning and Development Program Manager.
• Create custom reports that respond to program and department needs.
• Update organization charts monthly and maintain on SharePoint site.
• Generate reports and perform data analysis when required.

Talent Acquisition & Onboarding:

• Prepare recruitment materials and post jobs to appropriate job boards, newspapers, and colleges etc.
• Maintain applicant tracking and distribution of applications to hiring managers.
• Process and analyze background checks to ensure compliance with hiring policies.
• Prepare new employee benefits packets.
• Assist onboarding new hires, process new hire paperwork; ensure accuracy of the paperwork; create and maintain new hire files.
• Support Recruiter on hiring process and procedures.

Job Details:

• DIRECT HIRE OPPORTUNITY
• Pay Rate: $25-$30/hr. (DOE)
• Comprehensive benefits package included
• Work is conducted primarily onsite
• Schedule: 8am-5pm (M-F)

Candidate Requirements:

• Bachelor's degree in human resources or related field and/or equivalent experience.
• At least two years related experience required.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Desired Qualifications:

• SHRM-CP preferred, but not required.
• Non-profit experience preferred, but not required.
• Experience working within a Union environment preferred, but not required.

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