Hr Assistant

Broadley-James is an industry-leading supplier of pH and dissolved oxygen sensors for life science applications. We design and manufacture innovative products and technology used by industry-leading companies in biotechnology.

The HR Assistant is responsible for performing a variety of administrative tasks on behalf of Broadley-James' HR department.

Schedule: M-F, 7:30AM-4:00PM

Tasks/Responsibilities

• Maintains HR task list and employee relations tracker to ensure that its contents are complete and up to date.
• Promptly and accurately files all documentation within the HR Department.
• Maintains all paper and electronic filing systems within HR per proper compliance, retention and organization as outlined by HR leadership, including personnel files and department shared files.
• Monitors HR drop boxes daily for various employee communications and routes collected documents throughout HR department accordingly.
• Prints and delivers employee paystubs weekly; delivers all paper paychecks to the correct employee weekly.
• Reconciles all department invoices including monthly benefit carrier invoices, documents completion, and troubleshoots errors/inconsistencies when applicable; escalates discrepancies to HR Generalist for trouble shooting when necessary.
• Prepares responses to third-party information requests, such as requests for verification of employment, and routes to HR Generalist for approval.
• Assigns necessary online employee trainings and routes files for signatures to ensure company required trainings are completed timely and recorded accurately; follows-up until all trainings are completed.
• Supports recruitment efforts by assisting with initial phone screens, candidate communications, and interview scheduling.
• Performs new employee onboarding tasks including preparing new-hire packets, coordinating background and drug screenings, ensuring proper office setup, coordinating uniform services, and establishing personnel files.
• Tracks status of all employee performance assessments to ensure timely and thorough processing in accordance with policy.
• Routinely updates all physical and virtual company bulletin boards to ensure complete, up-to-date and accurate required postings.
  
• Inspects facility fire extinguishers, emergency exit doors/lighting, first aid kits, eye wash stations, and walking work surfaces monthly.
• Creates and posts employee anniversary flyers to bulletin boards on the first of each month; prepares and delivers tangible anniversary gifts to all employees per established schedule.
• Assists with annual Open Enrollment including, but not limited to, ensuring required employee notices are dispersed, meeting with employees who request assistance with online enrollment, and setting up Open Enrollment informational meeting.
• Assists with COBRA administration including, but not limited to, enrollment and disenrollment, reconciliation, and tracking of required notices sent to employees to ensure compliance.
  
• Covers phones and doors on behalf of corporate receptionist during daily break and lunch periods, or as requested by Administration.
  

• Ensures breakroom snacks are replenished daily and supply inventory is assessed monthly; submits necessary purchase requests to Purchasing department in accordance with policy for restocking.
• Ensures first aid kit supplies are replenished and supply inventory is assessed monthly; submits necessary purchase requests to Purchasing department in accordance with policy for restocking.
• All other tasks as assigned by management.

Abilities

• Highly organized, accurate, and thorough.
• Able to manage multiple tasks and changing priorities at any given time.
• Demonstrates utmost integrity when dealing with matters of discretion and confidentially.
• Possesses strong interpersonal skills; Able to communicate clearly and professionally with employees, coworkers, and management.
• Excellent command of English; writing, grammatical, and editorial skills.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to stand, sit, and walk for long periods of time.
• Must be able to climb stairs/ladders, balance, stoop, kneel, crouch, talk, hear, and reach with both hands and arms repetitively throughout the day.
• Must have good vision (close, color vision, peripheral, depth perception, adjust focus).
• Must be able to lift, push and pull up to 10 lbs occasionally throughout day.

Preferred Experience/Minimum Qualifications

Minimum Requirements of employee (education, previous use of specific equipment/technologies, prior experience etc.)

• High school diploma or equivalent.
• Previous relevant administrative or Human Resources experience required.
• Familiarity with HR law preferred.
• Organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite (Email, Word, Excel) required; Familiarity with Microsoft Teams preferred.