Hr Administrator

Job Title: HR Administrative Associate

Location: Palo Alto, CA 94305

Description:

This HR administrative associate will report in to the Faculty Affairs / Human Resources (FA/HR) Manager for the Chemistry Department. This is a half-time position and can be performed in a hybrid (2x week remote) manner working with the supervisor on day and time availability.

JOB PURPOSE:

Provide administrative or operational support working under general supervision.

CORE DUTIES:

• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• Maintain approved content on websites.
• May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

Education & Experience:

High school diploma and three years of administrative experience, or combination of education and relevant experience.

Job Type: Full-time

Salary: $28.00 - $31.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Palo Alto, CA 94304: Relocate before starting work (Required)

Work Location: In person