Hr Administrator

Job Title:

HR Administrator

Type:

Contract

Location:

Houston, TX

The HR Administrator will directly support the VP, HR including coordinating schedules, meetings, and daily administrative tasks.

Roles & Responsibilities

Supports the VP, HR with daily administrative tasks, including:

oManages the VPs calendar and coordinates meetings

oSends organizational announcements, department emails, and Leaders Digest

oAnswers VPs phone and delivers messages

Coordinates HR department quarterly meetings:

oOrders catering

oSends out meeting invites

oCreates PowerPoint presentation

Administers the company service award program:

oRuns a monthly report for retirees from previous month

oReviews each retiree on the report to confirm they are eligible

oRuns a monthly report for anniversaries

oFilters the report to capture employees according to their award level

oSends final reports to vendor representative

Serves as the first point of contact for the Emergency Relief Program:

oEnsures all paperwork is submitted by employee

oSets up meeting for Directors review

oRequests check from treasury

oFedEx check to employee along with copy of receipt and return envelope

oStores Wells Fargo bank statements monthly

oMaintains reconciliation master file updated

Invoices:

oSubmits invoices to Accounts Payable

oCreates check requests

oCodes invoices in Markview and sends to appropriate director for approval

oKeeps track of spending

Answers HR main phone line and transfers calls accordingly

Submits office equipment repairs/facility requests

Updates company SharePoint site

Creates expense reports via Chrome River for HR Leaders

Administers Ask Leadership questions that are submitted by employees

Prepares workspace for visitors/new hires for the department

Assists HRBPs in coordination for terminated employees personal belongings/return of equipment

Coordinates blood drives for the Houston office

Updates/Submits changes annually for the TOP Form in BCP Plan

Updates HR contact lists and WFH schedule for distribution

Upload employee photos in Workday profiles

Orders and distributes office supplies for the department

Orders flowers/creates check requests for charitable donations for US employee

Requirements

High School diploma

Knowledge and some experience with HR systems

Demonstrated skills in time management, organization and prioritization, and scheduling of work tasks

Strong skills in Collaboration and Teamwork, Attention to Detail, Building Relationships, Customer Focus, and Self-Awareness

Demonstrated ability to maintain highest level of confidentiality and exercise excellent judgment in all situations

Timely and accurate written and oral communications.Able to read, write, and speak English fluently

Proficiency in Microsoft Office suite