Address
Form of work Posting Summary
Logo Posting Number STA00153PO24 Job Family Human Resources Job Function General Human Resources USC Market Title Human Resources Specialist Link to USC Market Title https://uscjobs.sc.edu/titles/133113 Job Level P1 - Professional Business Title (Internal Title) HR Administrative Specialist Campus Columbia Work County Richland College/Division College of Information and Communications Department CIC School of Information Science State Pay Band 5 Approved Starting Salary $45,133 Advertised Salary Range $45,133 - Commensurate with experience Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule Monday - Friday 8:30 a.m. - 5:00 p.m. with one hour for lunch.
Basis 12 months Job Search Category Administrative About USC
About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.
Position Description
Advertised Job Summary The Human Resources (HR) Administrative Specialist provides professional-level HR service and administrative support to the College of Information and Communications. Responsibilities include but are not limited to, scheduling meetings, arranging travel, handling correspondences, maintaining filing systems, assisting with event planning and execution, adjunct, temporary and student hires, job postings, hiring proposals, personnel actions, administrative tracking for personnel files and other legally mandated requirements, and serving as a resource for adjunct, temporary and student HR questions.
Minimum Qualifications Bachelor's degree and 1 or more years of experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience.
Preferred Qualifications Experience with higher education human resources and/or payroll. Knowledge and familiarity with higher education support services.
Knowledge/Skills/Abilities Excellent customer service, human resource, business operation and data management skills, especially the ability to work with other office members to accomplish complex tasks. Excellent verbal and written communication, program coordination, and organizational/planning skills. Ability to provide accurate work products with attention to detail. Ability to manage multiple tasks with frequent interruptions. Knowledge of general office practices/procedures and computing hardware/software resources. Ability to maintain confidentiality.
Job Duties
Job Duty Human Resources - Hiring
- Responsible for all temporary/TFAC and student hires in Peoplesoft HCM for the CIC, SJMC and iSchool
- Will serve as a backup for staff and faculty hires, as needed.
- Coordinate background checks.
- Complete Form I9's and review/obtain the required documentation.
- Facilitate orientations and ensure a smooth onboarding process.
- Process and document changes in employment status, such as extensions and terminations.
- Ensure compliance with university policies, employment laws, and accreditation standards.
- Serve as a point of contact for adjunct faculty and student employees regarding HR matters.
- Identify opportunities for process improvement in the hiring and onboarding of adjuncts and students.
- Maintain accurate and up-to-date records for adjunct faculty and student employees.
- Review HR actions for compliance with University policies and procedures, forwarding any potential concerns to the Human Resources Manager.
Human Resources - Support
Provide administrative support for CIC Human Resources which includes, but is not limited to:
- Provides administrative support to the Human Resources Manager.
- Process HCM actions for HR Manager to approve.
- Complete retro payroll funding journal entries.
- Serves as liaison to the Division of Human Resources and Payroll, as needed.
- Process affiliate appointments for the college.
- Provide administrative support to search committees.
- Maintains current knowledge of HR processes, policies and procedures.
- Assist with data collection and special projects, as needed.
College Administrative Support
Provide administrative support for the CIC, SJMC and iSchool. These will include, but are not limited to:
- Coordinate logistics for CIC guests which includes, but is not limited to all correspondences, scheduling of meetings, and developing itinerary.
- Serve as a receptionist for the CIC Dean's Office and SJMC Director's Office.
- Assist with data collection and special projects, as needed.
- Process all expenses, travel, foundation payments/reimbursements, and payment requests.
- Coordinate travel for faculty, staff, students and visitors.
- Order and maintain office supplies and office equipment.
- Maintain and reconcile purchasing card, travel card, and Publix card statements.
- Field all phone calls to the appropriate department.
- Schedule meetings and document meeting minutes
College Event Support
Assists in the planning, coordination and execution of all CIC events. Responsibilities include but are not limited to:
- Collaborate with other team members or departments to ensure successful event execution.
- Secure venues, vendors, speakers, and entertainment as needed. Invitation process
- Coordinate logistics, including catering, transportation, parking, technology accommodations, and equipment rentals.
- Assist with all logistical aspects of events, including setup, teardown, and on-site coordination.
- Assist with registration processes and manage attendee databases.
Contribute to College efforts by performing other related duties as required or assigned.
Essential Function No Percentage of Time 5 Position Attributes
Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Posting Detail Information
Number of Vacancies 1 Desired Start Date Job Open Date 02/23/2024 Job Close Date 03/10/2024 Open Until Filled No Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by March 10, 2024.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
