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SalaryGrants Associate, Substance Use Initiatives
Vital Strategies is an international public health organization. Our programs strengthen public health systems and address the world’s leading causes of illness, injury and death. We currently work in 73 countries, supporting data-driven decision-making in government, advancing evidence-based public health policies, and mounting strategic communication campaigns. Vital Strategies’ priorities are driven by the greatest potential to improve and save lives. They include non-communicable disease prevention, cardiovascular health promotion, tobacco control, road safety, obesity prevention, epidemic prevention, environmental health, vital statistics systems building, and multi-drug resistant tuberculosis treatment research.
We believe our programs are strengthened when they are developed and supported by individuals with diverse life experiences, whose understanding of social and cultural issues can help make our work and workforce more inclusive. We encourage people of all racial, economic, social, cultural, sexual orientation, and gender expressions to apply. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment. People of color, women, LGBTQI+ people and people with disabilities are encouraged to apply.
Read about Diversity, Equity and Inclusion and Vital Strategies: https://www.vitalstrategies.org/diversity-equity-and-inclusion-at-vital-strategies
Job Purpose:
The Grants Associate, Substance Use Initiatives will be responsible for providing payment processing, contractual, and budget reporting support for Overdose Prevention and RESET Alcohol. The Grants Associate will have an opportunity to work with a global program team of staff and consultants based in the US, Latin America, Africa and Asia.
This is a full-time position based in either our New York office, or the NY Tri-state, where a hybrid, 2-day-per-week office schedule is in place. We offer highly competitive compensation and comprehensive benefits. The salary range for this position is $54,000 to $63,000 USD.
Duties and Responsibilities:
- Prepares and processes payment and per diem requests, review for proper coding;
- Communicates with staff and vendors to solve invoice, payment request and per diem inquiries;
- Enters and reviews purchase orders for all affiliated project agreements in NetSuite;
- Advises consultants/meeting attendees, etc. regarding proper payment processing procedures;
- Reports and meets with program staff to review reports as needed;
- Reviews/reconciles select subgrantee quarterly reports and liaises with subgrantees regarding required updates as needed;
- Assists Senior Grant Manager, Substance Use Initiatives and Data Analyst, Public Health Programs to review and update monthly reporting data sets for Power BI budget dashboards;
- Tracks payments submitted for project to help facilitate expense analysis;
- Provides Program with payment status updates as requested;
- Performs other related duties as required and assigned.
Qualifications:
Skills and Abilities -
- Intermediate to advanced expertise in MS Excel, including proficiency using pivot tables, V-lookups, and formulas;
- Strong analytical and problem-solving skills;
- Ability to maintain high standards of customer service through responsive and timely communication;
- Extremely well organized with and highly attentive to detail;
- Able to manage multiple projects on strict deadlines.
Experience:
Required -
- Minimum 3 years of progressive experience in accounting, finance, and grants management.
Preferred -
- Prior experience working for grant-funded programs preferred.
#LI-Hybrid
