Grants Manager - Not- For- Profit

The Grants Manager is responsible for managing the preparation, planning, organization, submission and administration of grants through all phases of the grant-funding process.

The position is also responsible for creating, compiling, tracking and organizing grant-specific collateral and reference materials, and for editing and submitting grants and periodic contract expenditure reimbursement vouchers.

Responsibilities:

• Oversee and manage the daily grant/contract process, including collaborating with the Director, Institutional Giving regarding grant opportunities.
• Monthly Preparation of documentation, reports, and coordination of the administrative process of the grant program.
• Assist development of grant proposals and applications, including development of proposal budgets.
• Assist in managing system for recording, tracking grant prospects, schedules, proposals, awards and required reporting.
• Develop and maintain a library of reference documentation, including such information as grantor requirements and forms and reference literature.
• Assist with reviewing appropriate components of each grant submission, ensuring that the proposal is formatted, packaged and submitted in accordance with grantor's requirements.
• Preparation of monthly, quarterly reimbursement expenditure vouchers.
• Monthly Monitoring and reporting of programmatic financial budgets to CFO and Program staff.
• Respond to funding agency grantors' request.
• Responsible for all financial activities applicable to grant contracts.
• Coordinate periodic reports to grantors.
• Assist with yearly agency audit by preparing A-133 letter request to funders, preparing contract analysis grids showing revenue and expenditures for each grant, gather backup documentations and provide assistance to auditors when requested.
• Prepare and Maintain monthly FTE allocation grid and allocate all shared expense in Fund EZ.
• Support Senior Accountant in the following areas:
• Receive and process check requests.
• Ensure that check requests have proper authorization, are coded and are paid on a timely basis.
• Enter and process payroll and stipend information into ADP payroll software.
• Check payroll for accuracy and enter into Fund EZ accounting system.
• Complete assigned bank reconciliations in a timely manner. Research reconciling items.
• Other duties as assigned.

Qualifications:

• Bachelor's Degree in accounting or related field with minimum of 4 years experience in managing government grants.
• Thorough knowledge of grant application policies, procedures and processes, including working knowledge of foundation and corporate research tools.
• Ability to work effectively across departments in developing, organizing and managing grant program.
• Excellent written and oral communication skills.
• Strong time management, organizational and follow-through skills with strong attention to detail.
• Proficient with MS Office tools, Fund EZ Accounting System and Raiser's Edge database & internet research.
• Ability to analyze and interpret financial data and prepare financial reports, statements and projections; knowledge of budgeting and fiscal management principals and procedures.