Address
Form of work900 N. Portland Ave
Oklahoma City, Oklahoma, 73107
United States Hiring Supervisor and Contact Info:
Jeanie Nix Hiring Range:
(Contingent upon available funding):15.52 - 16.14, Hourly Work Schedule:Varies, including travelingJob Summary:
Job Function:
The Grant Coordinatorwill assist the Director with fiscal management of the OSU-OKC Carl Perkins grantand the program initiatives. The Coordinator will also assist with othergrant-funded programs that serve students from special populations. Dutiesinclude program development support such as tracking expenses, activities, andprogress of projects within the department that supports students from specialpopulations. Special populations include, but are not limited to, singleparents, economically disadvantaged families, students in fields of study thatare non-traditional for their gender, out-of-workforce individuals, homelessindividuals, and youth who are in or aged out of the foster care system.
Essential Job Functions:
- Assists in the development, implementation, evaluation and management of grant-funded projects that serve special populations
Track project spending, activities, and progress in compliance with grant requirements
Manage tracking systems as well as collect, organize, and report data
Process required internal documents in a timely manner
Complete monthly account reconciliation and reports
Track project deadlines and issue alerts and reminders to project managers as needed
Assists in the management of all phases of fiscal operations, processes and controls to ensure compliance
Monitors multiple budgets and processes budget modification requests as needed
Preparation and entry of applicable grant reporting
Assists in the preparation and processing of financial documents including grant account management, purchase orders, and invoices to ensure accurate and timely processing
Accurate record keeping, financial process monitoring, tracking, reporting and escalation as appropriate
Complies with all state and university policies
Completes all mandatory training and participates in a minimum of two professional development trainings each year
Attends workshops, trainings, and conferences as needed
Perform other duties as assigned
Special Instructions to ApplicantsResume and Cover Letter required for full consideration.Official transcripts will be required upon hire.Education & ExperiencePosition Qualifications:Minimum Qualifications: Education:Associates degree and/or equivalent experience Work Experience:
- Three years of accounting, budget, grants or related experience to include data entry and record keeping responsibility.
Related work experience and a strong interest in providing high quality administrative support
- Strong organizational skills.Ability to work effectively and cohesively with administrators, faculty, staff, students, and representatives from partnering community organizations.Strong interpersonal skills and sensitivity to a multicultural/diverse environment.Exceptional problem solving and critical thinking skills.Demonstrated ability to communicate diplomatically, clearly and effectively, both verbally and in writing.Ability to manage tracking systems as well as collect, organize and report data.Excellent attention to degree of accuracy and attention to detail.Ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail.Ability to communicate diplomatically, clearly and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately.Strong interpersonal skills and sensitivity to a multicultural environment in an effort to work and communicate effectively with all students, faculty, staff and community partners.High degree of initiative to work independently and also collaborate in a team environment.Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook).Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism.Demonstrated history of ethical and professional behavior.
- Must be able to work flexible hours to include some nights and weekends.Work will be performed in an office environment with a significant amount of public contact, in person, by telephone, via email, and various communication platforms.Light travel may be required.
- Duties require extended periods of sitting, talking and listening.Duties require extensive use of computers, telephone and other office equipment.Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift).
