Ft Administrative Support Assistant - Public Works

FT - ADMINISTRATIVE SUPPORT ASSISTANT

GENERAL DEFINITION AND CONDITIONS OF WORK:

Performs difficult skilled clerical work assisting an executive with a variety of office assistance and administrative tasks; does related work as required. Work is performed under general supervision.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; work requires reaching, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

ESSENTIAL FUNCTIONS/TYPICAL TASKS:

Receiving, screening and processing telephone calls and serving as receptionist for department; scheduling appointments; handling complaints; assisting the public; word processing and data processing duties; maintaining records and files; preparing reports.

Receives calls and callers for the department and ascertains nature of business, directs to appropriate authority for disposition;

Maintains complex and detailed files and records; maintains data base; prepares brochures, fliers, etc.

Transcribes correspondence; composes routine correspondence; types a variety of complex reports and materials;

Answers questions and responds to inquiries or complaints on department and/or operations, policies and procedures; maintains calendar; schedules appointments; prepares office forms; orders office supplies;

Maintains employee records; reviews records for accuracy; maintains files; maintains and prepares payroll records for department; purchases supplies and equipment for department; processes payroll;

Undertakes special projects as assigned by supervisor;

Maintains a variety of operational, bookkeeping, budget and program records;

Processes bills for service; ensures accuracy of bills;

Receives processes and enters a variety of information into computer system for internal departmental reporting;

Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures;

Initiates and completes daily work orders for completion of assignments for department;

Performs related tasks as required.

KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of the organization and functions of the department and of general administrative policies and practices; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to type and transcribe dictation at a reasonable rate of speed; ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor; skill in the operation of personal computer equipment and related office software; ability to establish and maintain effective working relationships with associates and the general public.

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to graduation from high school and two (2) years of office assistance experience.

SPECIAL REQUIREMENTS:

May require possession of an appropriate driver’s license valid in the State of Florida.

Work Environment: The work environment characteristics described here are representative of those employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

“The City of Bartow is an Equal Employment Opportunity Employer M/F. Minorities andWomen are encouraged to apply.” Drug Free Workplace