Front Office Coordinator/Office Assistant

Front Office Coordinator/Office Assistant
Wilson Elser’s Milwaukee office is currently seeking a Front Office Coordinator/Office Assistant to join a fast-paced team.
This is an excellent opportunity for those who are interested in gaining fast-paced professional experience with a national law firm.
The Firm
Wilson Elser is a full-service and leading defense litigation law firm who faithfully serves our clients with more than 1,000 attorneys, across 42 offices in the United States and one in London. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 53rd in The National Law Journal’s survey of the nation’s largest law firms.
The Position

Qualifications

• Must create a professional and welcoming environment for all guests
• Must possess strong verbal and written communication skills
• Strong computer skills with proficiency in MS Office Suite and document management systems
• Familiarity with legal documents, docketing, and litigation procedures is a plus
• Ability to work independently as well as part of a team supporting the office and a group of attorneys
• Must be able to multitask and successfully manage a variety of demands daily
• Must have exceptional organizational skills, attention to detail and a strong ability to prioritize
• Clear and effective communication skills both orally and written
• Ability to lift up to 30 pounds
• Experience in a professional office setting is a plus

Responsibilities

• Answer telephone and direct calls
• Greet office visitors, provide parking validations
• Prepare conference rooms for meetings and assist with catering requests
• Receive and sort FedEx, UPS and other deliveries
• Process outgoing mail using postage meter and outgoing FedEx packages
• Order office and kitchen supplies, stock and organize supplies
• Upkeep of kitchen, conference rooms and other common areas during work day
• Copy, scan and print requests
• Assist with processing vendor invoices and check requests
• Provide general administrative and clerical support as directed
• Other administrative tasks as assigned

Why Should You Apply?

• Excellent Benefits
• Generous PTO plan
• Excellent growth and advancement opportunities
• Corporate Discount Plans

Interested?
Wilson Elser is a firm who focuses their commitment to both their clients and you! Please consider joining our team by sending your credentials to Careers@wilsonelser.com and putting “Milwaukee Front Office Coordinator/Office Assistant” in the subject line.
We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm’s policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.

• Answer telephone and direct calls
• Greet office visitors, provide parking validations
• Prepare conference rooms for meetings and assist with catering requests
• Receive and sort FedEx, UPS and other deliveries
• Process outgoing mail using postage meter and outgoing FedEx packages
• Order office and kitchen supplies, stock and organize supplies
• Upkeep of kitchen, conference rooms and other common areas during work day
• Copy, scan and print requests
• Assist with processing vendor invoices and check requests
• Provide general administrative and clerical support as directed
• Other administrative tasks as assigne