Executive Assistant President & Ceo's Office

SUMMARY:
LUMIN Schools is searching for a reliable, and task-oriented Executive Assistant. The Executive Assistant works directly with the President & CEO and is responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment. As an ambassador for the school, the Executive Assistant interacts with the school staff, students, parents, network staff, members of the community and visitors.
REPORTS TO:
The CEO of LUMIN Schools.
JOB DUTIES:

• Acts as the administrative point of contact between the CEO and internal/external demands.
• Handles executives' requests and queries promptly and appropriately
• Conserves CEO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, video conferences, and travel
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics

• Track and support donor stewardship and acquisition efforts by collecting and entering donation data, drafting letters, and managing donor relationship calendars
• Prepares reports by collecting and analyzing information
• Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussion
• Maintains confidence and protects operations by keeping information confidential
• Provides support to front office when needed
• Other duties as assigned by the CEO

Position Requirements
REQUIRED SKILLS, ABILITIES AND/OR LICENSURE:

• Exceptional interpersonal skills with a friendly and professional demeanor

• Exceptional organizational, schedule management, project management, and problem-solving skills with impeccable multi-tasking abilities
• 3+ years of experience as an assistant, preferred
• Advanced computer skills, with an ability to become familiar with new programs and software (e.g. Google Docs, Salesforce)
• Proficiency in collaboration and delegation of duties
• Knowledge of business management principles and strategic planning
• Service orientation - seeks to look to help people
• Attention to detail
• Integrity, being honest and ethical
• Active listening
• Bachelor's degree preferred, but not required.

Salary $52,000 - $57,000, Based on experience.