Front Desk/Administrative Assistant/Marketing

The Front Desk/Administrative Assistant/Marketingperforms essential adminstrative job functions. Provides administrative support to the attorneys, accounting department and Marketing Coordinator, and others as directed by the Office Manager; possesses high level of professionalism and effective communication skills; able to perform multiple, simultaneous tasks.

Essential job functions include:

• Greets and provides general support to visitors; recognizes frequent client visitors.
• Prepares and distributes daily memo.
• Answers switchboard calls; directs internal and external calls.
• Schedules conference rooms efficiently and accurately.
• Maintains lobby and conference room area. Ensures area is kept clean and orderly.
• Assists Attorneys with timesheets and typing of documents.
• Ensures supervisor is apprised of non-routine events or significant scheduling conflicts.
• Copes successfully with demands, remaining calm under pressure; notifies supervisor of difficult situations.
• Exhibits strong customer service; conducts business in a professional and confidential manner.
• Logs in all deliveries received at front desk and contacts appropriate person for pickup.
• Assists with emergency procedures; responds appropriately if emergencies arise.

Marketing Assistant

Maintain excel contact list – updating list

· Manages returned envelopes for Firm marketing

· Manage and order inventory of letterhead/envelopes

· Assists with the mailing of Firm Newsletters (Quarterly)

· Prepares e-mail signatures for all new hires

· Revises e-mail signatures

· Assists with event planning and office functions

Core Requirements

• Ability to deliver superior service to all internal and external customers and communicate effectively.
• Ability to interact in a professional and courteous manner with clients and employees at all times; professional appearance required.
• Ability to successfully perform position requirements with excellent organizational, time-management and prioritization skills required.
• Ability to work collaboratively within a team; ability and willingness to adapt to changing business demands.
• Ability to produce acceptable amount of work efficiently and accurately; ability to produce quality final work product.
• High level of professional integrity required; ability to maintain confidentiality and build trust.

Position Requirements

• Associates degree or GED required.
• 3-5 years previous experience preferably in a professional services environment.
• Proficiency in Microsoft Office Suite including Outlook, Excel, PowerPoint and Word required.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per hour

Expected hours: 37.50 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Customer service: 1 year (Required)

Ability to Commute:

• Chicago, IL (Required)

Work Location: In person