Small start-up estate and elder law firm is hiring a regular full-time Front Desk Reception Administrative Assistant with a welcoming and bright attitude. Our firm's mission is to provide our clients with peace of mind if a death or dying crisis occurs that their wishes will be enforceable, and fierce advocacy of the vulnerable elderly and others. As the first contact with the firm, either through the lobby door or through the telephone, this staff member sets the first firm's first impression: professionalism with compassion. ...
Our ideal candidate must be capable of multi-tasking, organized, computer savvy, intermediate level using Microsoft 365 products and have attentive to detail skillsets. All staff members must maintain client confidentiality. The candidate must be reliable, punctual, able to work with minimal supervision, and take initiative to assist the attorneys and other staff members.
Responsibilities:
This staff member supports the Managing Partner and all staff with the mission. Answer the phones and communicate with clients, professionals, the court and government offices via phone and email; schedule all appointments; manage the calendar; good grammar and spelling; explain and email the initial client engagement and questionnaire; confirm appointments with clients via telephone and email; prepare conference rooms for client meetings; maintain and tidy the office space to welcome clients and keep the firm's tasks efficient; offer clients and visitors beverages; scan, label and file all incoming and outgoing mail and documents; assemble, prepare and post documents for mail or delivery; serve as a witness in estate planning signing ceremonies.
Working hours: 8:00 AM - 5:00 PM
Skills:
High School Degree or GED, prior experience answering phones, preparing mail, filing, using (or competent ability to learn), Adobe Acrobat, CLIO, Microsoft 365 (Word, Teams, Outlook, Calendar, Excel). Background in law or other professional office preferred but not required.
Education:
High School
Experience:
0-1 years
Qualifications:
Microsoft Office Experience required.
Bilingual (English/Spanish) A PLUS!
Empathetic
Organized
Great phone skills
Visit our website and apply online
Call our office and speak to our lead recruiter Jeannine Ramirez 908-725-6600
Text our office 908-725-6600 with your interest and we will contact you with next steps
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).
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