Fiscal Technician- Fairfax Residency

Title:Fiscal Technician- Fairfax Residency

State Role Title: Admin and Office Spec III

Hiring Range: $42,034-$68,306

Pay Band: NV 3

Agency: VA Dept of Transportation

Location: NOVA District Office

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: Agency Employee Only - A

Job Duties

VDOT is excited to offer and announce an exciting opportunity to serve as a Fiscal Technician in our NOVA District! This position provides financial support and services to include maintaining, calculating, researching, validating and performing data input for various accounting transactions. Transactions may include time and attendance, accounts payable, procurement, SPCC direct charge, travel, accounts receivable, inventory, procurement, and other related fiscal service transactions. Interpret basic policy and procedures.
Responsibilities include but may not be limited to:
Financial Data- Run and maintain queries in financial systems. Compare expenditures and analyze data between financial systems. Maintain reports, records and other supporting documents. Research and identify errors and make necessary corrections to resolve discrepancies.
Accounts Payable- Demonstrate knowledge and understanding of agency accounts payable policies and procedures to include the Virginia Prompt Payment Act. Receive, verify and reconcile invoices to Cardinal receiver performing data entry. Review charges and distributions for appropriateness and accuracy.
Administrative Duties- Assist with special projects. May assist with opening and distributing mail. May serve as receptionist or other administrative duties as assigned.
Accounts Receivable- Demonstrate knowledge and understanding of agency accounts receivables policies and procedures. Receive, review and perform data entry accounts receivable documentation. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating location to research and resolve discrepancies. Prepare financial report, interpret nVIsion reports and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules.
Administrative Support- Perform various fiscal and accounting technical and administrative support to various Districts and Divisions. Respond to requests from internal and external customers related to financial documents, project reports and stored documents. Assist team with other duties as assigned.
Time and Attendance- Maintain, calculate and perform data entry of employee time, overtime, leave, and equipment rental. Apply and interpret agency time and attendance and related HR policies and procedures. Review charges and distributions for appropriateness and accuracy. Ensure paper documentation has appropriate signatures and approvals. Interact with originating location to research and resolve discrepancies. Prepare financial reports, interpret Cardinal reports and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules.
SPCC Direct Charge and Procurement- Demonstrate knowledge and understanding of agency procurement and small purchase charge card policies and procedures. Prepare requisition and purchase orders for material requirements. Receive, verify, and reconcile cardholders' monthly SPCC package performing data entry. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate signatures, approvals and all required SWAM documentation. Interact with originating location or vendor to research and resolve discrepancies. Prepare financial reports, interpret Cardinal reports and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules.
Policies and Procedures- Maintain and apply knowledge of state and VDOT policies and procedures related to a variety of financial program areas.
Inventory Data Processing- Demonstrate knowledge and understanding of Agency Inventory policies and procedures. Perform data entry of receipts and issues for department inventory into IMS and Cardinal. Verify daily transaction and documentation from previous day against the IMS daily activity register to confirm accuracy and completeness of transactions. Perform data entry of physical counts for locations according to guidelines. Ensure documentation has appropriate signatures and approvals. Interact with originating location to research and resolve discrepancies. Maintain, purge, and dispose of files in accordance with guidelines and schedules.
Travel-Demonstrate knowledge and understanding of agency travel policies and procedures. Receive, review, and perform data entry of travel authorizations and reimbursements. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating location to research and resolve discrepancies.
VDOT employees have Shared Values and Code of Ethics:
(http://www.virginiadot.org/about/missionandvalues.asp). We encourage all those who apply to review these values and ethics. If you share our values, we invite you to apply. Your success in our organization depends upon sharing these values and keeping this Code of Ethics.

Minimum Qualifications

• Experience performing data entry into automated financial systems.
• Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member.
• Knowledge of basic accounting and business principles sufficient to monitor and analyze data.
• Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs.
• Ability to report during emergency operations.
• Experience interpreting and applying basic policy, procedures and implement procedural and transactional changes.
• Knowledge of office and program support activities.
• Experience with file management to include purging and disposing of files in accordance with records retention guidelines and schedules.
• Skill in performing basic math calculations.
• Experience preparing financial reports and running queries.

Additional Considerations

• A combination of training, experience, or education in Bookkeeping, Accounting or related field desired.
• Knowledge and experience processing accounts payable and accounts receivable.
• Experience applying knowledge of GAAP, governmental accounting, internal controls, inventory and compliance.
• A combination of training, experience, or education in Accounting, Accounts Payable, Accounts Receivable or related field desired.
• Knowledge and experience performing account reconciliations and tracking time and attendance.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Valid Driver’s License required. Fingerprint based background check, references, work history, and DMV records check will be conducted.
All employees are required to work in emergency situations, to include weekends, holidays, and after normal business hours; assignments may vary based on business needs.

Contact Information

Name: Danielle Rayner

Phone: 703-232-3663

Email: danielle.rayner@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.