File Clerk/Secretary Trainee

JOB TITLE: FILE CLERK / SECRETARY TRAINEE

OVERVIEW: Performs various clerical duties in support of the Legal department, including but not limited to indexing to document management system; order records; cover legal assistant desks

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Index scanned mail, documents, and email in the electronic document management system
• Maintain integrity of electronic files
• Provide assistance to secretaries with tracking orders for records ordering and subpoenas (SDT)
• Maintain physical mini files
• Provide assistance to paralegal/attorney at trial with IT equipment set-up and breakdown for visual presentations
• Process and close files; maintain logs for storage and coordinate with Office Services
• Assist with and provide back up for other secretaries as requested
• Answer and screen telephone calls
• Perform other duties as assigned

EDUCATION and/or EXPERIENCE:

• High school diploma or GED
• 3 years prior office clerical experience - legal filing experience preferred
• Excellent computer skills and bar code automation experience
• 1 year data entry experience
• HIPAA knowledge
• Basic IT knowledge preferred

OTHER SKILLS and ABILITIES:

• Good communication and interpersonal skills
• Good grammar and spelling
• Attention to detail
• Knowledge of naming protocols of legal documents.
• Knowledge of basic office machines (photocopier, fax machine, micro fiche reader/printer, etc.)
• Dependable and reliable
• Good organizational skills and ability to handle multiple tasks simultaneously
• Type 35 wpm; word processing experience (MS Word preferable)

Job Type: Full-time

Pay: $44,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Los Angeles, CA 90071: Relocate before starting work (Required)

Work Location: Hybrid remote in Los Angeles, CA 90071