Facilities Coordinator

Sun Health is looking for a big-hearted, invested, and thorough Facilities Coordinatorto join our vibrant team at Grandview Terrace in Sun City West, AZ.

Why Sun Health?

Sun Health has supported healthcare in the West Phoenix metropolitan area for over 50 years and continues its mission to champion superior health and wellbeing through philanthropy, inspired living, and wellness programs.

Sun Health's core purpose is to empower people to enjoy living longer and more purposeful lives, and our team members lead the way in education, advocacy, and care for our residents and community.

Sun Health was recently:

• certified as a Great Place to Work by our employees in 2020, 2021 and 2022,
• awarded a top 10 spot on the national Fortune Best Workplaces for Aging Services™ 2020 and 2021 list, and
• awarded a Platinum award in 2019, 2020 & 2021 through the Healthy Arizona Worksites Program.

Benefits offered for this position include:

• Paid Time Off and Sick Time
• Medical, dental & vision
• 401k with immediate vesting & up to 4% employer match
• Tuition Reimbursement
• Scholarships
• Career and leadership development opportunities
• Employee Health and Wellbeing programs & rewards
• Community volunteer opportunities
• Discount Programs through The Employee Network
• Employee Association: Nonprofit supporting team members in need

A comprehensive list of benefits for all positions can be found here: https://www.sunhealth.org/careers#benefit

Statement of Purpose: The Facilities Coordinator is responsible for organizing team members, outside contractors, and processes to maintain an efficient and well-functioning work environment for the Facilities Department. This role includes managing and processing work order requests, tracking expenses per policy, and coordinating external vendors for projects, and ensuring problems are managed properly and resolved quickly.

Compensation: This position is non-exempt from overtime pay.

Major Tasks, Duties, Responsibilities:

• Prioritize and hold paramount the health, safety, and welfare of the residents and staff at all times.
• Responsible for the Unit Turn refurbishment process which includes, scheduling, sequencing, and coordination of all vendor work per facilities standards. Includes punch walks and project closing efforts.
• Responsible for the issuing, tracking, and reconciliation of purchase orders for the Facilities Department.
• Assist with move-in requirements from future residents and the Design Coordinator, while upholding facility standards.
• Assist Director of Facilities with day-to-day tasks required for maintaining the operations of the department.
• Assist the Facilities Supervisor, HVAC and Maintenance Technician as needed.
• Assist with the CMMS system related to work order flow, work order creating / closing practices, and timely completion of preventative maintenance tasks.
• Prepare resident billings from chargeable work orders.
• Using accounting software to code facility invoices; record expenses on spend down reports; reconcile monthly budgets.
• Assist with monthly fire drills and disaster drills. This task to include scheduling, coordinating, conducting and documenting all fire and disaster drills.
• Keep facilities related Life Safety policies, procedures, and workstation manuals updated.
• Responds to resident inquires and concerns, ensuring a timely and customer service resolve.
• Maintains electronic files in a complete and orderly manner in the digital document platform.
• Maintains copies of all required life safety records and supporting documentation in accordance with Sun Health record retention policies for life safety binders.
• Creates and maintains vendor folders and files while checking accuracy on completed paperwork submitted by vendors.
• Assist with other projects and special assignments within the Facilities Department, and other departments as needed.
• Make and receive facilities related phone calls to support the day-to-day operations of the department.
• Assist and partake in the required facilities training.
• Addresses scheduled and unscheduled visitors related to the Facilities Department resolving the situation or directs them to appropriate area or person.
• Assist with proofreading and generating routine department correspondences.
• Make recommendations for improvement or enhancement to job processes.
• Work independently while understanding the necessity to communicate and coordinate work efforts with other departmental employees.
• Assist Director to ensure the enforcement of Sun Health standards, PSPs and expectations for the designated buildings and community.
• Put team success ahead of individual interests; contribute to teamwork by demonstrating a "will-do" attitude and by working cooperatively with others, including other departments.
• Demonstrate the Sun Health Vibrant Living culture and provides all customers/audience with an excellent service experience by consistently demonstrating Sun Health behaviors (the 6 Cs) each and every day.

Qualifications:

• High School graduate or equivalent.
• General building maintenance and or construction experience a plus.
• Possess current or has the ability to obtain a Level 1 Fingerprint Clearance Card is required.
• Must possess strong keyboarding skills and be able to accurately type a minimum of 40 words per minute.
• Proficient in Microsoft Office software with intermediate spreadsheet skills (Excel).

Equal Employment Opportunity

Sun Health is fully committed to equal employment opportunities and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, sex, color, religion, national origin, age, physical or mental disability, veteran status, or any other characteristic prohibited by state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.