Executive Assistant/Board Liaison

The Executive Assistant/Board Liaison will provide support to the President & CEO with a proactive approach to the daily operations, including board and calendar management. This position reports directly to the President & CEO and will serve as the frontline contact and liaison.

Daytime availability is required, (typically 9-5:00) Monday-Thursday, and dedicated access to a personal vehicle. Our staff typically works from home on Fridays and the hours are typically 9-4:30. In addition to Fridays being work-from-home days, three additional “flex” work-from-home days per month may be used with prior approval from the President & CEO.

Responsibilities:

Daily operations

• Communicate directly and on behalf of the President & CEO with Board members, donors, and others.
• Communicate with the general staff on the President & CEO’s behalf and coordinate logistics
• Provide day-to-day operational support
• Submitting PO requests on behalf of the President & CEO
• Alerting the President & CEO to pertinent PTO and PO requests
• Assisting with event planning
• Scheduling performance reviews with direct reports
• Manage the President & CEO’s calendar
• Track donor/funder engagement metrics
• Assist the President & CEO with email management

Board management

• Prepare and distribute agendas and other related materials for Board and committee meetings
• Attend all Board and committee meetings
• Assist with Board recruitment
• Keep board member information current
• Prepare for Board meetings
• Collect board and committee meeting minutes, review, and submit to the President & CEO for Board approval
• Track Board Engagement metrics
• Work closely with the Director of Strategic Partnerships
• Schedule one-on-one meetings between Board members and the President & CEO
• Work with the Board Chair and direct reports to schedule an annual performance review of the President & CEO

Qualifications:

• Associate’s or bachelor's degree in a related field or equivalent experience
• Proficiency in Google Suite applications
• Valid Texas driver’s license
• Knowledge/proficiency in project management software

Salary:

• Starting salary: $55,000-$60,000;

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