Address
Form of workAbout the Opportunity
The Executive Assistant plays a significant role in supporting the Chief Commercial Officer (CCO) and the Sales and Marketing Leadership Team (SMLT). The Assistant is trustworthy and excels at being mindful of details in a fast-paced, and ever-changing environment that requires critical thinking ability, creative problem solving, cross-functional engagement, and a positive outlook and professional demeanor. The ideal candidate must be fair-minded and service-oriented with excellent interpersonal and communication skills.
Responsibilities
• Seamless management of calendars and schedules for CCO and other SMLT department leads, as needed. Includes proactive support and ability to manage priorities when scheduling conflicts arise
• Plans and coordinates internal and external meetings, which includes preparation of agendas, pre-read materials, meeting set up, management of technology during meeting, takes minutes, keeping team informed
• Prepares CCO by providing relevant pre-reads, reports and any other relevant items in advance and in preparation for meetings
• Arranges and coordinates travel for CCO and other department leads, as needed
• Prepares and produces letters, memos, presentations and reports, as necessary
• Supports attentiveness towards Customers and other external stakeholders
• Ability to process confidential and critical information on a routine basis with discretion and integrity
• Manage team deliverable's (deadline for goal setting, reviews, survey etc.) for the S&M community
• Proactive engagement with team members to keep a pulse on moral and stress points
• Ensure team recognition for important events like Birthday, Anniversary etc. and validates information is accurate
• Oversees the development, recognition and communication towards the Sales and Marketing community
• Partners with Finance and supports the management of all Sales & Marketing related cost centers
• Tracks invoices for signature, processing, and reconciliation of credit cards
• Coordinates activities with other administrative assistants and appropriate personnel
• Performs other duties as assigned by supervisor
Candidate Profile
• Experience in working with senior level executives within and outside the organization, as well as experience with engaging customers, vendors and visitors
• Professional demeanor, personally adaptable and able to exhibit strong organizational, communication skills, (verbal, written, phone etiquette)
• Organized with a high degree of attention to detail
• Problem solver, highly observant with the ability to anticipate needs before they arise
• Experience in juggling several tasks at once while maintaining poise and positivity
• Able to anticipate, plan for and manage priorities with minimal guidance
• Plans & Aligns: Establishes priorities and desired outcomes and creates plans to achieve them
• Drives Results: Pursues everything with energy, resourcefulness, and the need to achieve desired outcomes
• Collaborates: Works with a variety of colleagues, inside and/or outside of Driscoll's, seeking win-wins solutions
• Drives Engagement: Creates a motivating work environment and empowers others
• Develops Talent: Actively seeks opportunities to develop one's self and others
• Courage: Tackles difficult issues timely with optimism and transparency
• Proficiency in MS Office applications (Excel, Word, PowerPoint, and Outlook)
• California driver's license and the ability to be covered under company-sponsored vehicle insurance program
Compensation & Benefits:
The following information is provided in good faith as a general description of the salary range and benefits for the position posted. The actual compensation offered to the successful candidate is dependent upon experience, skills, education, work location, internal pay equity, and other objective job-related factors.
Salary Range estimated for the Executive Assistant, Chief Commercial Officer: $69,500 to $89,100 USD.
Driscoll's is committed to a culture of care and offers an attractive benefits package that includes comprehensive medical, dental, and vision coverage, life insurance, and disability coverage for positions working more than 30 hours per week. Other benefits include: 401(k) with employer match, profit-sharing participation, paid sick time, paid vacation, paid personal and family care leave, and a free Employee Assistance Program (EAP). More detailed information regarding the benefits package, will be shared during the application process.
The Executive Assistant plays a significant role in supporting the Chief Commercial Officer (CCO) and the Sales and Marketing Leadership Team (SMLT). The Assistant is trustworthy and excels at being mindful of details in a fast-paced, and ever-changing environment that requires critical thinking ability, creative problem solving, cross-functional engagement, and a positive outlook and professional demeanor. The ideal candidate must be fair-minded and service-oriented with excellent interpersonal and communication skills.
Responsibilities
• Seamless management of calendars and schedules for CCO and other SMLT department leads, as needed. Includes proactive support and ability to manage priorities when scheduling conflicts arise
• Plans and coordinates internal and external meetings, which includes preparation of agendas, pre-read materials, meeting set up, management of technology during meeting, takes minutes, keeping team informed
• Prepares CCO by providing relevant pre-reads, reports and any other relevant items in advance and in preparation for meetings
• Arranges and coordinates travel for CCO and other department leads, as needed
• Prepares and produces letters, memos, presentations and reports, as necessary
• Supports attentiveness towards Customers and other external stakeholders
• Ability to process confidential and critical information on a routine basis with discretion and integrity
• Manage team deliverable's (deadline for goal setting, reviews, survey etc.) for the S&M community
• Proactive engagement with team members to keep a pulse on moral and stress points
• Ensure team recognition for important events like Birthday, Anniversary etc. and validates information is accurate
• Oversees the development, recognition and communication towards the Sales and Marketing community
• Partners with Finance and supports the management of all Sales & Marketing related cost centers
• Tracks invoices for signature, processing, and reconciliation of credit cards
• Coordinates activities with other administrative assistants and appropriate personnel
• Performs other duties as assigned by supervisor
Candidate Profile
• Experience in working with senior level executives within and outside the organization, as well as experience with engaging customers, vendors and visitors
• Professional demeanor, personally adaptable and able to exhibit strong organizational, communication skills, (verbal, written, phone etiquette)
• Organized with a high degree of attention to detail
• Problem solver, highly observant with the ability to anticipate needs before they arise
• Experience in juggling several tasks at once while maintaining poise and positivity
• Able to anticipate, plan for and manage priorities with minimal guidance
• Plans & Aligns: Establishes priorities and desired outcomes and creates plans to achieve them
• Drives Results: Pursues everything with energy, resourcefulness, and the need to achieve desired outcomes
• Collaborates: Works with a variety of colleagues, inside and/or outside of Driscoll's, seeking win-wins solutions
• Drives Engagement: Creates a motivating work environment and empowers others
• Develops Talent: Actively seeks opportunities to develop one's self and others
• Courage: Tackles difficult issues timely with optimism and transparency
• Proficiency in MS Office applications (Excel, Word, PowerPoint, and Outlook)
• California driver's license and the ability to be covered under company-sponsored vehicle insurance program
Compensation & Benefits:
The following information is provided in good faith as a general description of the salary range and benefits for the position posted. The actual compensation offered to the successful candidate is dependent upon experience, skills, education, work location, internal pay equity, and other objective job-related factors.
Salary Range estimated for the Executive Assistant, Chief Commercial Officer: $69,500 to $89,100 USD.
Driscoll's is committed to a culture of care and offers an attractive benefits package that includes comprehensive medical, dental, and vision coverage, life insurance, and disability coverage for positions working more than 30 hours per week. Other benefits include: 401(k) with employer match, profit-sharing participation, paid sick time, paid vacation, paid personal and family care leave, and a free Employee Assistance Program (EAP). More detailed information regarding the benefits package, will be shared during the application process.
