Executive Assistant - Temporary Position With City Of Abq

ATA Services, Inc. is currently seeking to hire an Executive Assistant to work on a temporary assignment with the City of Albuquerque, Environmental Health Department. This job is expected to last 2 months.

• Pay Rate: $19.32 per hour
• Assignment Duratino: February 2024 through April 2024.
• Schedule: 8am – 5pm or 7:30am – 4:30pm, Monday through Friday.
• Location: City Hall, 1 Civic Plaza, Albuquerque NM 87102
• Must be able to pass a drug screen and drug test!

Essential functions:

• Perform highly responsible, confidential and complex administrative and clerical duties in support of the Department’s executive team (Director, Deputy Directors, Fiscal Manager).
• Maintain a calendar of activities, meetings and various events for the Department’s executive team; schedule meetings and coordinate activities with other City divisions and departments, the public and outside agencies; make travel arrangements as required.
• Screen office and telephone callers; respond to complaints and requests for information.
• Coordinate the preparation of various reports, memoranda and correspondence of a technical or confidential nature.
• Oversee and coordinate activities related to the development and administration of the department annual budget; monitor expenditures; implement adjustments.
• Serve as liaison for the Department with other City departments, divisions and outside agencies; negotiate and resolve sensitive and controversial issues.
• Review, research and summarize a variety of fiscal, statistical and administrative information including department payroll; prepare related reports and correspondence.
• Attend meetings and serve as recording secretary as assigned; distribute information to appropriate staff as necessary.

Preferred knowledge and experience:

• Microsoft Outlook, Excel, Word, and PowerPoint
• Business letter writing and basic report preparation
• Three (3) years of experience in office administration
• One (1) year of supervisory or lead experience