Address
Form of workThe UNM Valencia Campus is seeking a professional and dynamic individualto fill the position of Executive Assistant (EA).
This individual will be responsible for coordinating activities in theChancellor's Office, while performing multiple tasks in an environmentdemanding the highest level of professionalism and sensitivity in regard toconfidential issues. The successful incumbent must have the ability to workindependently with minimal supervision and coordinate multiple duties at a timein a fast-paced working environment with changing priorities. This person willbe the primary point of contact for both internal and external constituencies onany matter directed to the Chancellor and will advise, assist and represent theChancellor on a wide range of management, legal, programmatic, and operationalissues affecting UNM-Valencia and its community constituency.
The Executive Assistant provides assistance and support to the Chancellorin problem solving, project planning, research, and management, and developmentand execution of stated goals and objectives. This position is responsible for generatingand scheduling meetings for the Chancellor and the Advisory Board. TheExecutive Assistant composes and formats documents, secures travel arrangementsand sets agendas, maintains electronic calendars and correspondence, monitorsand reconciles budgets, and oversees/plans special events including catering,facilities usage, set-up/decoration, publicity, and general logistics. The EAattends and takes notes for Administrative and Advisory Board meetings, amendsby-laws and adheres to open meeting resolutions, and publishesaccordingly. The EA serves as support to the Advisory Board andcoordinates all Advisory Board functions.
Located about 30 miles south of Albuquerque in rural Valencia county, theUniversity of New Mexico-Valencia Campus is a two-year branch campus of theUniversity of New Mexico which functions as a community college in the regionand is designated a Hispanic Serving Institution. With an emphasis on teachingexcellence, Valencia Campus offers academic transfer programs, career andtechnical programs, Adult Basic Education, and Dual Credit High School/Collegecourses to Valencia and Socorro Counties. The faculty and staff serve a studentbody of approximately 2,400 students per semester.
UNM offers a robust benefits package, access to resources, andperks from discounted event tickets to tuition remission. We foster awork-life balance through our employee wellness programs, paid parental leaveand more. UNM has earned the platinum-leveldistinction from FamilyFriendlyNM.org for its workplace policies.
See the Position Description for additional information.
Conditions of EmploymentMinimum QualificationsHigh school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred QualificationsPreferred Qualifications
- Associate degree or higher
- Five or more years' experience managing administrative operations of an executive's office
Demonstrated Experience In/With:
- Expense accounts including use of a purchasing card as well as reimbursement methods
- Providing high-level support to leadership with exceptional interpersonal and communication skills, written and verbal, to include the ability to effectively interact with members of executive and senior leadership, faculty, staff, community leaders, governmental bodies, and funding agencies
- Advanced skills in Microsoft Office Suites; particularly Word, Excel, and PowerPoint
- Advanced skills in the use of virtual meeting tools such as Zoom and Microsoft Teams
- Experience with office applications such as Banner, Chrome River, and Time Clock Plus or similar platforms
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
Please include a cover letter, resume, and three supervisory references.Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.
