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Form of workExecutive Assistant
The American Society of Radiologic Technologists is seeking a detail oriented Executive Assistant to be part of a high-performing team that provides administrative assistance and various support functions to internal staff and external groups, ensuring a high level of customer service, quality and productivity. Advanced organizational abilities, as well as exceptional communication and interpersonal skills, are essential. This position also requires a focus on process improvement, including reviewing current processes and procedures, creating or updating process documentation, and training or cross-training as needed.
Responsibilities:
Provide general and high-level administrative duties and support to keep processes and projects updated and on target.
Complete data entry, conduct research, handle information requests, prepare correspondence, create or update documents or reports, and other clerical duties.
Assist with availability polling, schedule meetings, reserve resources, and gather, update, and distribute meeting materials. Additional requirements include attending meetings to assist with facilitation, overseeing meeting minutes, taking notes and assisting with document revisions.
Create, use, and maintain standard operating procedures and work instructions that result in functions being well organized, documented and completed accurately per established departmental policies and procedures.
Suggest process improvements to streamline work and eliminate gaps and redundancies.
Communicate, train and support cross-departmental initiatives and provide guidance to peers.
Provide backup support for other staff as required.
Successful Candidates Meet the Following Criteria:
Minimum of three years of experience in an administrative position preferred.
Some college, up to bachelor's degree.
Advanced experience with Microsoft Outlook and Word.
Intermediate to advanced experience with Microsoft Excel, PowerPoint and SharePoint. In addition, intermediate skills with Adobe Acrobat, copier, printer, scanner and fax machines.
Accuracy, attention to detail and strong oral and written communication skills.
Effective interpersonal skills, including the ability to work with people of influence.
Ability to multitask, prioritize appropriately and follow directions.
Advanced organizational skill set.
Natural desire to be proactive, build rapport and use diplomacy and tact.
Benefits:
100% employer paid premiums for medical, dental, vision, life insurance and short- and long-term disability for employees.
Generous 401(k) plan with company match.
Vacation, sick time and holiday pay.
Community volunteer paid time off.
Tuition reimbursement and opportunity for professional development.
Who Are We?
At the American Society of Radiologic Technologists, our work makes a difference. As a national, nonprofit membership association for medical imaging and radiation therapy professionals, ASRT has positively affected our nearly 157,000 members' lives every day since 1920. We strive to create a positive work environment that is transparent, collaborative, highly professional and service driven.
In our state-of-the-art facility, radiologic technologists work side by side with professionals from niches outside of health care to meet the needs of our members. We value our employees and look for opportunities to help them grow. We also provide them with the tools and resources needed to perform their jobs to meet our high expectations. Our track record of supporting our many long-term employees is a testament to our positive working environment.
ASRT is committed to equal opportunity and promotes inclusion by hiring and developing a talented and diverse workforce. All qualified candidates will receive consideration for employment without regard to race, color, religion, age, national origin, ancestry, gender identity or expression, sexual orientation, marital status, disability, protected veteran status or other characteristics protected by law. All newly hired employees are subject to the E-Verify Employment Eligibility Verification Program.
Candidate agrees to adhere to all ASRT health and safety requirements if hired.
Responsibilities:
Provide general and high-level administrative duties and support to keep processes and projects updated and on target.
Complete data entry, conduct research, handle information requests, prepare correspondence, create or update documents or reports, and other clerical duties.
Assist with availability polling, schedule meetings, reserve resources, and gather, update, and distribute meeting materials. Additional requirements include attending meetings to assist with facilitation, overseeing meeting minutes, taking notes and assisting with document revisions.
Create, use, and maintain standard operating procedures and work instructions that result in functions being well organized, documented and completed accurately per established departmental policies and procedures.
Suggest process improvements to streamline work and eliminate gaps and redundancies.
Communicate, train and support cross-departmental initiatives and provide guidance to peers.
Provide backup support for other staff as required.
Successful Candidates Meet the Following Criteria:
Minimum of three years of experience in an administrative position preferred.
Some college, up to bachelor's degree.
Advanced experience with Microsoft Outlook and Word.
Intermediate to advanced experience with Microsoft Excel, PowerPoint and SharePoint. In addition, intermediate skills with Adobe Acrobat, copier, printer, scanner and fax machines.
Accuracy, attention to detail and strong oral and written communication skills.
Effective interpersonal skills, including the ability to work with people of influence.
Ability to multitask, prioritize appropriately and follow directions.
Advanced organizational skill set.
Natural desire to be proactive, build rapport and use diplomacy and tact.
Benefits:
100% employer paid premiums for medical, dental, vision, life insurance and short- and long-term disability for employees.
Generous 401(k) plan with company match.
Vacation, sick time and holiday pay.
Community volunteer paid time off.
Tuition reimbursement and opportunity for professional development.
Who Are We?
At the American Society of Radiologic Technologists, our work makes a difference. As a national, nonprofit membership association for medical imaging and radiation therapy professionals, ASRT has positively affected our nearly 157,000 members' lives every day since 1920. We strive to create a positive work environment that is transparent, collaborative, highly professional and service driven.
In our state-of-the-art facility, radiologic technologists work side by side with professionals from niches outside of health care to meet the needs of our members. We value our employees and look for opportunities to help them grow. We also provide them with the tools and resources needed to perform their jobs to meet our high expectations. Our track record of supporting our many long-term employees is a testament to our positive working environment.
ASRT is committed to equal opportunity and promotes inclusion by hiring and developing a talented and diverse workforce. All qualified candidates will receive consideration for employment without regard to race, color, religion, age, national origin, ancestry, gender identity or expression, sexual orientation, marital status, disability, protected veteran status or other characteristics protected by law. All newly hired employees are subject to the E-Verify Employment Eligibility Verification Program.
Candidate agrees to adhere to all ASRT health and safety requirements if hired.
