Address
Form of work
SalaryJob Title
Executive Assistant, Research and Development Requisition
JR000013698 Executive Assistant, Research and Development (Open) Location
US Specialty Brand Headquarters - USA501 Additional Locations
Bridgewater, NJ Job Description
The Executive Assistant, Research and Development requires a highly skilled executive level administrative professional who will provide a wide range of support services to the Executive Vice President and Chief Science Officer, and their R&D leadership team. The Executive Assistant, Research and Development requires a highly organized individual with strong attention to detail, sense of urgency and ability to handle multiple competing priorities.
The Executive Assistant, Research and Development must work collaboratively with all of the key support functions in the organization, including those based in other office locations (e.g. New Jersey, London, Dublin). The Executive Assistant, Research and Development is expected to communicate and act in a manner that is representative of the R&D organization.
Essential Functions
- Provide comprehensive administrative support for the R&D department and leadership teams, handling tasks such as travel arrangements, calendar management, expense reporting, meeting preparation, and document handling.
- Manage intricate travel schedules, adapt quickly to last-minute changes, and ensure compliance with the Global Business Travel & Expense Policies.
- Coordinate committee meetings, internal and offsite gatherings, and candidate interviews, while also assisting with presentation preparation and project management.
- Serve as a representative of the company during interactions with internal and external stakeholders.
- Offer support for other executive administrative staff as needed, including vacation coverage.
Minimum Requirements
- High School Diploma or equivalent; Bachelor’s degree preferred
- 10+ years of corporate administrative experience
- 5+ years of experience supporting senior executives
- Active notary accreditation desirable
- Deadline-oriented with adaptability to business demands
- Proficiency in meeting and project planning advantageous
- Strong interpersonal skills for handling confidential matters
- Ability to independently manage tasks with precision in a fast-paced environment
- Proficient in Outlook calendar management and prioritization
- Knowledge of general office procedures and standard meeting applications
- Experience with document management and invoicing systems preferred
- Exceptional organizational skills with keen attention to detail
- Analytical ability for data summarization and problem-solving in administrative tasks.
Organizational Relationship/Scope:
Position requires an onsite presence on Tuesday and Wednesdays in our Bridgewater, NJ location. This may be performed remotely on Monday, Thursdays and Fridays. Flexibility to be onsite is expected to support meetings or other R&D activities is required. Minimal travel to other company locations.
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