Executive Assistant

About Veolia North America

A subsidiary of Veolia Group, Veolia North America (VNA) offers a full spectrum of water, waste and energy management services, including water, and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has approximately 10,000 employees working at more than 350 locations across the continent. Please visit our website www.veolianorthamerica.com.

BENEFITS

Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

Position Purpose:

The Executive Assistant is responsible for providing administrative support to two regional executives and providing administrative support to regional operations. The incumbent will provide scheduling and other executive support, maintenance of office supplies and equipment, management of reception desk, and lobby phones. They will be responsible for ensuring appropriate communication between internal and external employees and field operations regarding administrative matters. They will also provide some support to payroll, accounting, and other general administrative tasks. The ideal candidate will be experienced in handling a wide range of administrative functions and support-related tasks for an operations team and must be able to work independently with little or no supervision.

Primary Duties/Responsibilities:

• The successful candidate must be motivated and understand the critical value of being trustworthy.
• Provide administrative support to regional executives and operations management, including managing executive schedules, creating, and analyzing various reports and correspondence, filing, answering phones, planning & coordinating conference calls, luncheons, meetings, travel, executive expense reports, etc.
• Provide some support to regional administrative requirements including maintenance of time records and ad-hoc support for Accounts Receivable and Payables
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Assess the urgency and importance of situations and take the appropriate action to determine the necessary level management involvement.
• Provide assistance to the team on an as needed basis.
• Compose correspondence on both routine and complex matters.
• Very minimal travel required

Education/Experience/Background:

• 7+ years of experience as an administrative assistant.
• Very high proficiency with MS Word, Excel, & PowerPoint.

Knowledge/Skills/Abilities:

• Excellent written, verbal, and interpersonal skills and ability to professionally interact with diverse internal and external groups.
• Strong analytical and problem-solving skills with attention to details and ability to review materials for accuracy.
• Excellent time management and organizational skills.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.