Administrative Coordinator

Do you want to use your talents while making a difference? We are looking for a polished, confident, dynamic people person who loves a variety of work while being able to make a difference and put their mark on the mission of the Foundation. You can be a key contributor to a collaborative, successful, small, and flexible growing team.

The Catholic Community Foundation has been in existence since July 2001 and exists to support the mission of the Roman Catholic Church, especially in the ten archdiocesan counties of southeastern Wisconsin. We work with donors in establishing charitable funds to create long-lasting support for the causes they care about and parishes, schools, and other Catholic organizations in providing cost-effective, socially responsible investment management to keep endowment assets growing. The Foundation grants over $2 million a year to non-profit organizations that support the mission of the church.

This position is responsible for providing comprehensive support to the President and is the primary point of contact for internal and external constituents on all matters pertaining to the Foundation. The incumbent works as part of a team along with the Controller and coordinates matters related to the Board of Directors.

Key Responsibilities:

1. Completes a broad variety of administrative tasks for the President such as:

· Monitor electronic communication, incoming and outgoing calls.

· Compose responses and prepare correspondence.

· Coordinate President’s requests for meetings, invitations, external Board and committee meetings, and ensures the schedule is updated.

· Coordinate and organize all meeting materials for the President from internal and external constituents to ensure the materials are available and current for individual meetings.

· Ensure updated contact information for constituents interacting with the President in Foundation’s database.

· Process invoices for payment.

· Ensure Foundation’s website is updated and kept current.

2. Works closely with staff and Board of Directors in carrying out the mission of the Foundation.

3. Prepares and coordinates agendas, reports and minutes as needed.

4. Works with staff and Board members to provide support for Board meetings and events, developing and compiling meeting and presentation materials, coordinating materials from staff and combining and disseminating meeting materials.

5. Provide assistance and support for all committee and board meetings.

6. Work with President on annual office budget needs.

7. Point of contact for all grant related matters for the Foundation including all contacts from external constituents through email and calls, responding to grant related questions and information, preparation of all grant documentation, agreements, correspondence, and meetings materials.

8. Prepare and organize annual and other special mailings.

9. Monitor and maintain FIMS database as it pertains to grants and new business functions.

10. Maintain and update Foundation website as necessary.

11. Monitor and maintain Foundation inventory of office supplies. Maintain accurate financial records relating to invoices, check requisitions, and grants.

12. Attend all Foundation events and provide support as necessary.

Qualifications:

· A high school diploma, GED or HSED with some advanced training or education in administrative functions required, an Associate degree or higher preferred.

· Five or more years of administrative support experience required; previous experience working in the nonprofit industry and supporting an executive position preferred.

· A valid and current driver’s license and vehicle is required.

· Ability to interact effectively with people from diverse backgrounds.

· Ability to build relationships with staff, board members, donors and parish and school constituents.

· Advanced written and verbal and communication skills with the ability to compile routine reports, lists, and correspondence and speak effectively in a public setting.

· Intermediate skills in Microsoft Office Suite application (i.e. Outlook, Word, Excel, PowerPoint specifically: Zoom/Teams capabilities, web-based applications, and databases (i.e. FIMS).

· Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

· Ability to exercise sound judgment and problem-solve a wide range of issues.

· Proven ability to handle confidential information with discretion.

· Must be honest, dependable, and able to meet deadlines in a fast-paced environment.

· Have an understanding of the Catholic faith and the archdiocesan structure.

Application Instructions: Please include resume, cover letter and salary requirements when applying and forward to mmarkowski@legaciesoffaith.org.

The Catholic Community Foundation is an equal opportunity employer.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Milwaukee, WI 53202: Relocate before starting work (Required)

Work Location: In person