Executive Assistant

At JX, we are more than just a provider in the diesel industry; we are a team united by core values that define our commitment to excellence. Our employees play a crucial role in assisting both internal and external customers with solutions for their needs. From entry-level opportunities to experienced roles, this position is tailored for motivated and career-minded individuals seeking the potential for growth and increased responsibility as they expand their knowledge.
Our values of Honoring Commitments, Creating Positive Experiences, Fostering Lifelong Learning, Exhibiting Pioneering Spirit, and Demonstrating Good Stewardship permeates every aspect of our company. Join us in growing all aspects of our business while embodying these values.
Work Location: In-office, Hartland, WI
Compensation: $22-30/hour
Job Purpose:
The Executive Assistant performs a variety of administrative tasks essential for the optimal performance of the Executive Team. This role entails close collaboration with the Executive Team to prepare highly confidential documents, coordinate presentations, and manage special projects as needed.
Essential Duties and Responsibilities:
Honor Commitments:

• Manage executive correspondence, prioritize communication, and ensure commitments to timely responses and follow-ups.
• Ensure project-related meetings and tasks are organized and executed according to deadlines, honoring commitments to project timelines and deliverables.
• Coordinate travel arrangements, including flights, accommodations, and ground transportation, optimizing cost-effectiveness and minimizing expenses.

Create Positive Experiences:

• Provide personalized support to executives, anticipating their needs and preferences to create positive and seamless experiences.
• Assist in planning and coordinating company events and meetings to enhance engagement and foster a positive workplace culture.
• Provide administrative support to members of the executive team, including scheduling meetings, managing calendars, and handling correspondence.

Foster Lifelong Learning:

• Continuously learn and adapt to new technologies and tools to improve efficiency and effectiveness in supporting executives.
• Work on Special Projects: Undertake miscellaneous duties and special projects to support the Executive Team, demonstrating flexibility and adaptability in fulfilling diverse responsibilities

Exhibit Pioneering Spirit:

• Support Other Departments: Collaborate with cross-functional teams to explore innovative approaches and solutions to operational challenges.
• Identify opportunities for process improvement and innovation in administrative procedures and executive support services.
• Explore new approaches to project management to streamline processes and improve project outcomes.

Demonstrate Good Stewardship:

• Handle Confidential Information: Safeguard sensitive data with the utmost integrity and discretion, upholding principles of responsible stewardship.
• Work on Special Projects: Utilize resources judiciously and efficiently in the execution of projects, aligning with the company's commitment to optimal resource management.

Other Duties as Assigned:

• Adapt to the evolving needs of the organization and undertake additional responsibilities as required, reflecting our commitment to flexibility and responsiveness in meeting business objectives.

The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Minimum Qualifications:

• Associate degree and/or three or more years of relevant experience required.
• Intermediate proficiency in Google Office Suite preferred.
• High level of professionalism, with the ability to work independently and manage time effectively.
• Strong attention to detail and ability to multitask in a fast-paced environment.
• Excellent communication and analytical skills, essential for effective collaboration and problem-solving.

JX Enterprises, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.