Executive Assistant

POSITION DESCRIPTION: Executive Assistant

ABOUT: THE 7UICE FOUNDATION

Founded by All-Star Boston Celtics player, Jaylen Brown, The 7uice Foundation is based upon the premise that a history of systemic racism has created entrenched barriers to educational opportunity, socioeconomic mobility, and access to health and wellness for marginalized Black and Brown communities.

The 7uice Foundation partners with institutions, organizations, and social change leaders to bridge the opportunity gap for traditionally underserved Black and Brown youth and address the racial wealth gap in Boston.

ABOUT: THE EXECUTIVE ASSISTANT (EA) ROLE

The 7uice Foundation seeks an Executive Assistant to serve as the “right-hand person” of the President of the 7uice Foundation, for both professional and personal matters. The Executive Assistant plays a critical role in supporting the President, managing administrative duties, daily operations, interacting with other board members as needed, and coordinating personal matters such as family, travel, and events. This position requires a highly organized, detail-oriented, and adaptable professional who can navigate a complex and fast-paced environment.

EXECUTIVE ASSISTANT RESPONSIBILITIES

• Calendar Management: Effectively manage the President's schedule, coordinating internal and external meetings, Zoom invitations, appointments, and travel arrangements.
• Communications: Serve as the primary point of contact for the President, communicating with internal 7uice Foundation team, board members, program participants, the Celtics, potential partners, donors, and other stakeholders. Respond to phone calls and draft, review, and send emails on the 7uice Foundation and President’s behalf.
• Personal Assistance: Assist with personal tasks such as managing personal appointments, correspondences, and personal events.
• Meeting Preparation & Documentation: Organize and prepare materials for personal, stakeholder, and board meetings. Record meeting minutes and follow up on action items as needed.
• Research and Briefing: Conduct research on issues related to the 7uice Foundation mission, potential partners, and relevant topics to keep the President informed and prepared for all engagements.
• Document Management: Maintain organized and secure online and in-person filing systems for documents, contracts, contact information, program materials, media, and other critical information. Update and store documents, such as certificates of authenticity, as needed. Ensure confidentiality and discretion in handling sensitive materials.
• Website & Media Management: Oversee the 7uice Foundation’s website, ensuring content is up-to-date, accurate, and aligned with the mission. Manage the storage and organization of media content, including photos and videos for communication efforts.
• Project Management: Track deadlines and overarching goals to facilitate the planning, execution, and monitoring of projects, meetings, and initiatives led by the President.
• Travel Arrangements: Plan and coordinate domestic and international travel for the President, including booking flights, accommodations, transportation, and preparing necessary travel documents.
• Project Support: Assist in the planning and execution of programming, special projects, events, and initiatives involving the President and the 7uice Foundation. Collaborate with other team members, including the Executive Director, to ensure successful outcomes.
• Budget Oversight: Support the President in drafting budgets, tracking expenses, and coordinating financial documentation.

EXECUTIVE ASSISTANT SKILLS AND QUALIFICATIONS

• Bachelor’s Degree in relevant field (communications, business administration, public relations, etc.)
• Connected to Boston: Possess a strong connection to the Boston community
• Mission and values aligned: Committed to justice through equitable resource allocation and addressing disparities in policies, systems, and solutions
• Excellent written and verbal communication skills
• Project management experience
• Time-management skills
• Ability to pay attention to detail
• Strong organizational skills
• Ability to multitask
• Understanding of frequently used computer software and programs, such as Zoom, Microsoft Office Suite (Excel, PowerPoint) Google Office Suite (Google Drive, Google Calendar), etc.
• Interpersonal skills
• Organization skills
• Ability to multitask

Position Location, Schedule and Salary The Executive Assistant is a hybrid position. The position is primarily remote, but the EA must be located within the New England area in order to be able to attend in-person meetings in Boston as they arise, sometimes with little notice. Normal business hours are Monday through Friday, 9:00 a.m. to 5:00 p.m. Because of the nature of the responsibility to schools, partners, funders, and to the service region, individual offices or departments may have operating hours that extend beyond this period and may include evening and/or weekend hours. The salary range for this position is between $60,000 and $70,000 inclusive of a healthcare stipend and commensurate with experience. This position does not offer an additional benefit package.

License, Certification, and/or Registration Required

• Successfully complete a background check.

Physical Requirements

• Ability to travel independently by car and plane regionally and nationally.

Application Process

To apply, please submit a resume and cover letter describing your qualifications and why you are interested in this position

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Watertown, MA 02472