Executive Assistant to the Chief Financial Officer

Category:: Administration/Staff
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Department:: Student Financial Planning and Services
Locations:: Franklin, MA, MA
Posted:: Apr 30, 2024
Closes:: Open Until Filled
Type:: Full-Time Fiscal Year
Position ID:: 175248

About Dean College:

Dean College is a private, residential New England college grounded in a culture and tradition that all students deserve the opportunity to discover and exceed their greatest aspirations. A personal and transformative community since 1865, Dean tirelessly inspires our students to unimagined heights through personalized support and integrated delivery of academic, co-curricular and experiential learning. Our graduates are lifelong learners who thrive in their careers, embrace social responsibility and demonstrate leadership.

Recognized as a Top Regional College by U.S. News & World Report for eleven consecutive years and named a College of Distinction for five consecutive years, Dean serves approximately 1,200 full-time students and 400 part-time students and offers more than 50 combined bachelor's and associate degree programs and specializations, as well as a robust schedule of continuing studies, and certificate programs throughout the year.

Dean College is perfectly situated in Franklin, Massachusetts, which is conveniently located between Boston and Providence, Rhode Island and is accessible to Boston by commuter rail. The Dean College/Franklin station is only a five-minute walk from campus. Approximately 87 percent of the College's student population lives on campus.

Dean provides a supportive academic environment that thrives on hands-on engagement and exceptional teaching. This community-wide commitment of always going the extra mile for students is known as The Dean Difference. Outside of the classroom, students participate in 16 athletic teams and more than 30 on-campus groups and organizations.

Ninety-six percent of our bachelor's degree students are employed or enrolled in graduate school within 12 months of graduation. Alumni are hard at work in top-ranked graduate programs and are employed by organizations such as Universal Studios, Dell Technologies, Liberty Mutual, Kraft Sports + Entertainment, the Boston Ballet, and more.

What is The Dean Difference?
The Dean Difference isn't any one thing. It's not a program or a professor. It's not a single class or a club. It's the way our academics support networks and community overlap, interweave and magnify each other. Our difference unites us. It's our secret formula. It's the nucleus around which we orbit. It isn't one thing, it's everything.

Job Description:

Reporting directly to the Chief Financial Officer, the Executive Assistant will provide advanced administrative support and aid in project management to maintain the College's operational efficiency. Key to this role is the demonstrated capacity to handle multiple tasks with conflicting deadlines, as well as to establish and uphold administrative protocols with tact. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a personable demeanor. This position involves managing highly sensitive and confidential information and requires the ability to work adeptly and professionally, exercising sound judgment at all times.

Key Responsibilities:

• Provide high-level administrative support to the CFO, including managing schedules, coordinating meetings, and handling correspondence.
• Serve as a primary point of contact for internal and external stakeholders, screening and directing inquiries, and representing the College in a professional manner.
• Assist in the planning, coordination, and execution of special projects and initiatives as directed.
• Assist the CFO with financial tasks such as budget preparation, maintaining third party requests for yearly audited financial statements, expense tracking, and financial report generation including but not limited to comparative market research for enrollment, tuition, and other statistical data.
• Prepare materials and reports for the Board of Trustees and various committees.
• Support Enterprise Risk and contract management for Dean College in all aspects.
• Controls all aspects of Student Health Insurance and State Regulations with QSHIP.
• Maintains RMV renewals for all vehicles on campus.
• Manage and maintain confidential information, records, and files for the CFO.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Oversee the smooth operation of the CFO's office, including managing office supplies, equipment, and ensuring a professional and organized work environment.
• Develop and maintain effective working relationships with colleagues, clients, and other stakeholders.
• Coordinate, facilitate and execute special projects and assignments as requested by the CFO, which may involve research, analysis, and presentation of findings.
• Performs other duties as assigned.

Required Skills/Abilities:

• The role necessitates a solid understanding of higher education business, finance, and accounting, coupled with exceptional office skills.
• Candidates must demonstrate the ability to manage multiple tasks efficiently, consistently meet deadlines, work autonomously, and maintain confidentiality.
• Proficiency in business English, including grammatical rules, spelling, punctuation, and vocabulary, as well as the ability to compose routine correspondence, is essential.
• Extensive experience with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, is required, along with a willingness to learn and utilize new and updated computer programs.
• Ability to demonstrate experience in Integrated Postsecondary Education Data System (IPEDS).
• Strong verbal and written communication skills are necessary for effective interaction with a diverse range of individuals and for fostering positive public relations for both the department and the College.
• Solid knowledge of New England Commission of Higher Education (NECHE).
• Occasional evening and weekend hours may be required.

Requirements:

• Bachelor's degree, required.
• A minimum of five years of relevant administrative experience, required.

Additional Information:

Dean College is an equal-opportunity, Title IX institution and pledges to recruit, select and promote diversity by providing equality of opportunity in higher education for all persons, including faculty and staff with respect to hiring, continuation, promotion, and applicants for admission, enrolled students and graduates without discrimination or segregation.

The College is interested in candidates who have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of colleagues, students, faculty, and community members. All employment decisions are made on a non-discriminatory basis.

Dean College does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, genetic information, or other protected classes under the law.

This nondiscrimination policy covers admissions, employment, and access to and treatment in College programs, services, and activities. A pre-employment background screen is required for all employees.

Application Instructions:

Please submit your Resume/CV, Cover Letter, all unofficial transcripts; and contact information of three references. (PLEASE NOTE: Applications that are incomplete will not be considered).

Note: After submitting your resume/CV, the subsequent page gives you instructions that enable you to upload your Cover Letter and any additional documents.

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URL: www.dean.edu