Executive Assistant Ii

Salary: $26.19 - $33.43 Hourly
Location : Redding, CA
Job Type: Full-Time (Status 3)
Job Number: 360E 851 032024
Department: Electric Department
Division: 851 Electric - General & Administration
Opening Date: 03/11/2024
Closing Date: 3/24/2024 11:59 PM Pacific
Bargaining Unit: RIEO
Description
We are looking for someone to

• Perform clerical and secretarial duties such as screening callers and visitors, making appointments, composing and typing correspondence, preparing City Council agenda items, complex departmental reports, newsletters, brochures, contracts, etc., typing employee evaluations, taking and transcribing dictation, editing written documents and maintaining filing systems; provide confidential support to the department director and attend to and process administrative details not requiring the immediate attention of the director; coordinate preparation of City Council agenda items and/or commission(s) meeting items.
• Coordinate office and records management; direct and supervise office support staff in terms of responsibilities; direct and oversee the typing of correspondence and other documents; prepare publications, newsletters, program or project information, etc
• Assist with the preparation of the budget; compile budget data and materials; prepare payroll, requisitions for purchase orders, revenue deposits and order office supplies; monitor office supply and equipment expenditures; verify, track and monitor purchases, expenses, payments and reconcile statements.
• Function as a resource person or a departmental liaison with other departments and/or the public.
• Assist the department director by researching and interpreting documents, City policies and/or ordinances in the performance of complex administrative duties.
• Perform other duties as assigned within the scope of the job classification.

Click here for the complete Executive Assistant II job description
Qualifications we're looking for

• Knowledge of principles and practices of effective office management
• Knowledge of various filing systems
• Knowledge of general functions and operations of municipal government
• Knowledge of accounting and budgeting procedures and processes
• Ability to interact effectively with the public, managers and employees
• Ability to compose a variety of correspondence
• Ability to plan, assign, train and supervise the work of others

Education, Experience and Special Requirements:

• Typical education would include a high school diploma or equivalent.
• Typical experience would include five years experience in a related secretarial field involving shorthand, transcription, typing, and word processing.
• Candidates must attach a valid typing certificate of 30 NET words per minute. How to Obtain a Typing Certificate. Please note that online typing test certificates are not considered valid.

Click here for the complete Executive Assistant II job description
What to expect from the Application and Exam Process
You will receive notifications pertaining to this recruitment at the e-mail address and text message number provided on your application. Email correspondence may go to your spam or junk mail folder.
Examination Process: An online written examination will be administered. This recruitment will add to an existing eligibility list that may be used to fill current and future vacancies.
City of Redding employees: If you took the Executive Assistant examination since November of 2020, you are not required to retest and may retain your prior score, OR, if you prefer, you may retest to receive a new score. You will not have the option of retesting and keeping the better of the two scores. Your application may be added to the eligibility list for a period of five years before you will be required to test again, unless significant changes are made to the examination. Either way, you must complete a new application online and select "Retest" or "Retain" at the top of your application."
Selection Process: Final appointment is contingent upon:

• Positive past employment references
• Passing a city paid fingerprint criminal conviction check (applicants 18 and older)
• Positions within the Police Department require applicants pass an extensive background investigation prior to appointment.

Veteran's Credit: Applicants who attach a copy of the DD-214 to their application indicating "Honorable Discharge" from military service and receive a passing score on the examination process will have two (2) additional points added to their final examination score.
The City of Redding adheres to Cal/OSHA COVID-19 requirements.
AN EQUAL OPPORTUNITY/FEDERAL AFFIRMATIVE ACTION EMPLOYER
NOTE: This is a summary of benefits and is provided as a courtesy. For specific benefit information, refer to the labor agreements (MOUs) of each bargaining unit.
To view the Redding Independent Employees Organization - Supervisory/Confidential Employees' Unit MOU, click here.
To view the Redding Independent Employees Organization - Clerical, Technical and Professional Employees' Unit MOU, click here.
THESE BENEFITS DO NOT APPLY TO EXTRA-HELP EMPLOYEES OR PART-TIME EMPLOYEES.
Holidays:
An average of thirteen and a half per year. Fire Association covered employees receive a payment in lieu of holidays. Holiday compensation for Redding Peace Officers Association and Redding Police Managers Association employees has been converted to base pay.
Vacation:
Two weeks per year up to the fourth year of service, three weeks up to nine years of service, three and a half weeks up to fourteen years of service, four weeks up to nineteen years of service, four and a half weeks up to twenty-four years of service, five weeks after twenty-four years of service. For accrual rates for Fire Department shift employees, refer to MOU. Part-time and temporary employees may be eligible for some vacation/paid time off benefits.
Sick Leave:
Twelve working days of sick leave are accrued each year. Unused sick leave may be credited toward retirement. For accrual rates for Fire Department shift employees, refer to MOU.
Health Insurance:
Excellent medical, dental, vision, and life for employee and dependent, and long-term disability for employees.
Retirement:
Full-time employees are covered by CalPERS (formula is dependent on hire date and member status in CalPERS) and are not covered under the Social Security System.
Administrative Leave:
Management positions are eligible to receive 40 hours of administrative leave per calendar year as authorized by the department director; additional leave up to 40 hours may be granted by the City Manager.
Deferred Compensation Plans:
Available for interested employees.
Union Dues: Some job classifications are represented by collective bargaining units, the employees of which may choose to join and pay union dues.
Part-Time Retirement Benefit Program:
Part-time, seasonal, and full-time temporary employees either participate in the Social Security System or the PARS Alternate Retirement System depending upon bargaining unit assignment.
SDI:
All Redding Independent Employees Organization, IBEW - Maintenance and IBEW - Electric represented employees participate at their own expense. To view the current year's taxable wage limit, click
IMPORTANT NOTES:
Benefits described herein do not represent a contract and may be changed without notice.
01
A typing certificate of 30 net words per minute as listed in the job flyer is required for this position. Did you attach a valid typing certificate? Failure to attach a valid typing certificate will remove your application from further consideration unless you are a current City of Redding employee with a typing certificate on file.

• Yes
• No

02
Current City of Redding employees only: Do you wish to retain your prior score or retest? If you are not a current City of Redding employee, please select "N/A."

• Retain prior score.
• Retest for a new score.
• N/A

Required Question