Executive Assistant - Human Resources

The Executive Assistant provides administrative and project management support to the Senior Vice President of HR, HR leadership, and the HR staff team. This position requires strong organizational skills and excellent people skills. The Executive Assistant coordinates efforts and activities that ease smooth and effective operations of all HR functions.

Responsibilities:

• Performs high-level administrative tasks and duties in support of the Human Resources department.
• Plans, schedules, and maintains the HR team’s calendars and coordinates meeting logistics.
• Produces communication to management, external entities, and internal staff.
• Generates reports and gathers data. Runs and creates reports through ADP and other HR data systems and tools.
• Manages and coordinates Unemployment Compensation, New Employee Orientation, Tuition Assistance, Staff Milestone events, and other special HR-related events.
• Assists with Benefits Administration, HRIS, and Recruiting.
• Coordinates and tracks efforts and activities related to special projects and events.

The Executive Assistant for Human Resources provides administrative and project management support to the Senior Vice President of HR, HR leadership, and the HR staff team in a fast-paced dynamic environment. This position requires strong organizational skills and excellent people skills. The Executive Assistant coordinates efforts and activities that facilitate smooth and effective operations of all HR functions.

Responsibilities:

1. Performs high-level administrative tasks and duties in support of the Human Resources department.

2. Plans, schedules, and maintains the Human Resources leadership team’s calendars and coordinates meeting logistics, such as preparing agendas, setting up presentations in advance of meetings, and providing other supplies and resources for meetings.

3. Produces correspondence to Agency management, external entities and internal staff in a high volume environment.

4. Interacts regularly with all levels of the Agency including: Executive staff, HR staff, program staff, and Union representatives.

5. Documents and tracks assignments and projects and follows up on information needed for meetings and events

6. Generates reports and gathers monthly statistical data that extends to the entire scope of the Agency; runs and creates reports through ADP and other HR data systems and tools.

7. Prepares summaries and power point presentations for HR topics as assigned by HR leadership.

8. Independently manages and coordinates Unemployment Compensation, New Employee Orientation, Tuition Assistance Program, Annual Staff Milestone event, and other special HR-related events for the Agency.

9. Provides assistance with Benefits Administration, HRIS, and Recruiting and serves as backup coverage for staff responsible for these areas.

10. Coordinates and tracks efforts and activities related to special projects and events.

11. Responsible for coordinating various HR Department meetings, as well as ad-hoc meetings.

12. Accurately reconciles and codes invoices to be reviewed and approved by HR leadership and then submitted to Finance for processing.

• Bachelor’s degree preferred.

• Experience with executive/administrative support in a non-profit experience preferred.

• Two years’ experience in administrative support and/or office management.

• Excellent computer skills (Microsoft Office applications preferred)

• Interest with Human Resources Information Systems (HRIS)

What’s in it for you:

• 401(k), with company match
• Tuition assistance: Available to all employees with at least one year of service, for those enrolled in job-related, accredited, degree or certificate level courses
• Health, Dental, and Vision coverage
• Ample paid vacation and sick time
• 10-12 paid holidays per year
• Pre-tax commuter benefits
• Continuing education, professional development opportunities, retreats, and training
• Annual holiday party and office outings
• Wellness workshops and activities and access to the Employee Assistance Program
• Dress-down Fridays
• Employee referral bonus
• Reimbursement of eligible mileage and travel expenses

The base pay for this position ranges from $47,000 to $58,000 and will vary based on factors such as skills and experience. Base pay is one part of the Total Compensation that JEVS Human Services provides to recognize employees for their work. JEVS provides competitive Benefits; we believe that benefits should support you at work and at home. Please visit the benefits page of our careers site for more details.

At JEVS, we are committed to ensuring all our employees feel included, valued, appreciated and free to be who they are at work. We cultivate a culture where differences are valued, and we are putting resources and attention towards improving employee engagement, retention, and promotion of our talented staff.

Diversity, inclusion, and equity are core principles that guide how we cultivate leaders, build our teams, and create an environment that is the right fit for JEVS Human Services’ employees, our community partners, and the individuals we serve.

For more information about what it’s like to be a part of the JEVS team, visit our careers page at https://www.jevshumanservices.org/careers/

Qualified individuals with disabilities are encouraged to apply; reasonable accommodations will be provided. Please contact your recruiter if you are in need of an accommodation during the interview process.
JEVS Human Services is committed to ensuring equal employment opportunities. The Agency will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person’s gender, gender identity, age, race, color, religion, creed, sexual preference or orientation, marital status, national origin, ancestry, citizenship, military status, veteran status, disability, or membership in any other protected group. Qualified individuals with disabilities are encouraged to apply; reasonable accommodations will be provided.