Executive Assistant- German

At-a-Glance:
Are you ready to build your career by joining an international automotive company? If so, our client is hiring a Support Specialist!
What You'll Do:
 

• Responsible to provides a variety of advanced administrative support to the assigned department.
• Performs and coordinates administrative tasks (word processing, document preparation/management and file maintenance as required) related to the daily activities for TX.
• Coordinates preparation of records such as agenda, notices, minutes and LOP for department management team weekly meeting.
• Assist with department budget, training records, travel arrangements, expense reports, office supplies and record retention.
• Coordinates management workshops.
• Maintains department web page.
• Maintains time administration for management.
• Creates purchase orders and processes invoices to Accounts Payable.
• Handles special projects related to TX.  
• Schedules and organizes activities such as meetings, meeting documentations, and video conference for members of the department.
• Supports management to maintain target achievement and task completion as assigned.
• Handles confidential information and material.
• Monitors and communicates to managers deviations on Budget Variance reports, forecasting reports, and SAP activities for TX.
• TX target/status system update.
• Performs other duties as assigned by operations supervisor.

 
What You’ll Bring:
 

• High School Diploma or GED equivalent.  Associate Degree a plus.
• 3+ years of related administrative procedures
  Valid driver's license may be required based on department.       
• Advanced skills:
  • SAP - (Purchasing, Manager's Desktop, Finance, and Time Administration modules
  • Presentation and organizational skills
  • Ability to handle multiple tasks.
• Intermediate skills:
  • Communication and organizational skills
  • Computer skills (Microsoft Excel, Word, PowerPoint, Access, Outtask, etc.)
  • Knowledge of organizational processes (budget, headcount)
  • German language skills
  • Using and/or knowledge and familiarity with a variety of office equipment (e.g. PC, Printers, Plotters, Video conference, etc...)

 
Position Type: Contract
 
Get in Touch:
We want to hear from you! If you think you’d be a good match, submit your resume and reach out to Sparsh at 201-301-3216 to learn more. 
 
Who We Are:
Since 1986, Hired by Matrix, Inc. has improved our candidates' lives with exciting job opportunities that provide outstanding career advancement. Hired by Matrix offers our contract professionals competitive salaries, benefits after 60 days, and a 401k option with a company match after one year. Hired by Matrix is an Equal Opportunity Employer and proud to be certified as both a Woman-Owned Business Enterprise and a Woman-Owned Small Business.
Connect with us on LinkedIn today and learn more about how HbM can change your career: https://www.linkedin.com/company/hired-by-matrix-inc/
Check out our Career Center: https://www.hiredbymatrix.com/find-work/open-positions/
 
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