Executive Assistant

JOB SUMMARY:

The Executive Assistant supporting the Executive Vice President (EVP) of Finance and Operations/COO and VP of Finance/CFO manages a diverse array of intricate and confidential responsibilities for the EVP's office. Offers administrative assistance to the Finance and Operations division and participates in special projects. Carries out additional tasks as assigned.

JOB DUTIES:

50% - Essential - EVP Level Administrative Support: Manages intricate and confidential administrative tasks for the EVP of Finance and Operations/COO and VP of Finance/CFO. Organizes and oversees the schedules of the COO and CFO. Handles incoming meeting requests efficiently. Conducts all duties with professionalism, prioritizing trust and confidentiality. Facilitates travel arrangements and prepares meeting materials upon request.
25% - Essential - Administrative Support for the Division of Finance and Operations: At the direction of the EVP or VP, assumes a leadership role in coordinating, organizing, and providing administrative services to the division, encompassing tasks such as correspondence management, file organization, scheduling meetings and conference rooms, arranging travel, preparing for meetings, and contributing to the planning of division-wide events. Delegates tasks and support responsibilities to Administrative Assistant.
20% - Essential - Board of Trustees Meeting Preparation Support: Acts as the primary liaison for assembling the Finance and Facilities Committee agendas and meeting materials for all BOT meetings. Works alongside Finance and Operations team colleagues to ensure punctual completion of all tasks and materials.
5% - Essential - Special Projects: Completes special projects as assigned.

MINIMUM REQUIREMENTS:

Education - 1st Bachelor's Degree and experience in public administration, business administration, planning or public relations.

Work Experience: 5+ years

RESPONSIBILITIES

JOB KNOWLEDGE
Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations
SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.
BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:

No Physical Requirements

WORKING CONDITIONS:

No Work Conditions

WORK SCHEDULE:

Standard Hrs: 37.5

COMPENSATION INFORMATION

Expected Salary Range ($ 54,974.00 - $ 80,000.00)

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL

Normal Operations
Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

April 29, 2024

MILITARY AND VETERAN:

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.
VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.
To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.