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SalaryJob Title: Audit Executive Assistant
Reports To: Chief Audit Executive
Direct Reports: N/A
Salary Grade: 6
SUMMARY
Serves as Administrative Officer to Chief Audit Executive. Prepare meeting minutes for a variety of governance committee meetings. Provide direct administrative support to the CAE such as scheduling and managing the calendar, making travel and meeting arrangements, preparing reports, assist with Committee meetings and special projects, meeting and event planning, and providing other support, as needed.
EDUCATION AND EXPERIENCE REQUIREMENTS
- High school diploma; two- year degree preferred
- A minimum of one year experience in an administrative role
- Self-confidence, poise and executive presence; relates well to Senior Executives, internal and external customers and community leaders
- Strong customer service orientation
- Strong technology skills, including advanced skills in Microsoft Office programs
- Excellent organizational and project management skills
- Forward looking, proactive, self-starter and independent worker, yet collaborative in a team environment
- Strong interpersonal, oral and written communication skills
- Disciplined, appropriately firm and respected by others
- Handles sensitive information requiring use of discretion, tact, diplomacy and judgement
- Comfortable with in-depth audit and SOX discussions
JOB FUNCTIONS
- Prepares minutes in an accurate and timely manner for management and board committee meetings.
- Responsible for scheduling and managing the calendar
- Coordinates, plans and organizes small-to-large scale meetings
- Provides support in arranging meetings, including taking meeting minutes
- Organize and coordinate complex travel arrangements
- Miscellaneous clerical duties such as scanning, filing, photocopying, mailing, etc.
- Prepare expense reports and process invoices for approval
- Conduct on-boarding for new hires
- Assist managers with off-boarding requirements when an employee leaves the bank.
- Assist other audit and risk departments as needed
- Contributes to the excellent reputation of the CAE’s office through professional, friendly and respectful interactions internally and externally
- Participate in all required compliance training, including Bank Secrecy Act/anti-money laundering training, as well as internal and external training programs, online training, meetings, and seminars/conferences, etc.
- Other duties as assigned to include assisting other executives
SUPERVISORY RESPONSIBILITY
This position does not have any direct reports
WORK ENVIRONMENT
200 E Camperdown Way, Greenville, SC
POSITION TYPE
This is a full-time position that requires schedule flexibility to work evenings and weekends as needed.
TRAVEL
This position requires up to 5% travel.
OTHER
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
